Scheduled Hours

37.5

Position Summary

The role of Engagement and Annual Giving Programs (EAGP) is to build a strong and lasting connection between the university and its community, nurturing a sense of pride, belonging, and active involvement. We strive to establish a pathway that enables alumni, parents, students, and friends to develop a lifelong philanthropic relationship with WashU, contributing to its growth, sustainability, and continued excellence.

The Senior Coordinator for Engagement & Annual Giving Programs supports the Associate Vice Chancellor (AVC) and the Executive Director, Operations & Marketing (ED) and manages special projects for the AVC throughout the year. The Senior Coordinator plays a critical role in supporting EAGP leadership teams and provides necessary and timely information for effective decision-making by the Associate Vice Chancellor. The Senior Coordinator will also develop and implement strategies to foster a cohesive team dynamic among the administrative professionals of EAGP.

Job Description

Primary Duties & Responsibilities

• Provides high-level administrative support to the Associate Vice Chancellor and the Executive Director including calendar management, travel arrangements, and expense reimbursement. Serves as the vital communication link to and from the EAGP team on behalf of the AVC. Discerns and prioritizes needs/requests and communicate status appropriately.  Manages EAGP department-wide calendar.
• Creates and distributes agendas for EAGP Executive Leadership and Senior Leadership team meetings. Attends meetings both as a notetaker and active participant. Tracks action items through Microsoft Teams project planner and follow up with staff as needed to ensure that project deadlines are met.
• Develops and implements strategies to foster a cohesive team dynamic among the administrative professionals of EAGP. Organizes monthly meetings of the EAGP administrative professionals. Acts as a conduit between the administrative professionals and the EAGP Leadership Team, ensuring that relevant information is shared between groups. Coordinates department-wide support during busy times when teams need additional help.
• Serves as a resource for the AVC in managing special projects, which may include preparing, editing, and proofreading documents, reports, and presentations. Creates and maintains reports for the AVC. Reporting may involve data requests, formatting raw data, compiling, and storing data in an accessible drive for all parties.
• Performs other duties as assigned and in support of the department.

Preferred Qualifications

• Experience working in a complex organization.
• Experience with higher education or a not-for-profit environment.
• Office management or project management skills.
• Proficient use of Microsoft Excel to manage and organize complex data. ​
• Ability to foster a highly professional and welcoming office environment, along with demonstrated ability to build and maintain relationships.
• Demonstrated strength in organizational and project management skills. Must be able to manage multiple projects and deadlines under pressure.
• Superior communication skills.
• Attention to detail, well-organized, and able to complete tasks accurately, with sensitivity to deadlines. 
• Honesty, integrity, enthusiasm, and perspective; a very strong work ethic, supported by commitment and follow through. 
• Multi-tasking, organizational and prioritization skills are important.
• Desire and ambition to work in an organization that is evolving at an accelerated pace.
• Ability to listen carefully, learn quickly, and work effectively in a complex organization.
• Desire and ability to work collaboratively with colleagues across departments.
• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint) and standard office equipment.

Required Qualifications

Bachelor’s degree and two years of related experience, or equivalent combination of education and experience.

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.