The Program Manager oversees the development, operational planning, establishment, execution, and evaluation of investigator and institutional extramural programs, including grant-funded initiatives. This role is pivotal in ensuring compliance with funding agency guidelines, financial stewardship, and effective collaboration with stakeholders. The Program Manager acts as a liaison between Principal Investigators (PIs), Grants Management, and project teams while providing technical and professional leadership to support program objectives.

Daily Operations

Grant and Budget Management

• Coordinate and assist with proposal writing and detailed budget preparation, ensuring alignment with project goals, including personnel costs, equipment, supplies, travel, and indirect costs.
• Manage contracts, grants, and state funding by approving and monitoring budget expenditures and preparing budget revisions.
• Provide interim and final status reports on all accounts and ensure adherence to university, state, and federal policies.

Expenditure and Compliance Oversight

• Track grant expenditures continuously against approved budgets, identify variances, and implement corrective actions.
• Ensure adherence to all grant regulations and compliance requirements, including federal and state guidelines.
• Assist with internal and external audits related to grant funds.

Financial Reporting

• Prepare accurate and timely financial reports for funders, including narrative explanations for budget deviations
• Analyze financial data to identify trends, assess project performance, and inform decision-making.

Collaboration and Communication

• Work closely with program staff to understand project needs, allocate funds appropriately, and address financial concerns.
• Meet regularly with Principal Investigators and project managers to report progress and ensure outcomes are met in a timely fashion.

Program and Process Development

• Develop and implement systems and processes to establish and maintain records for program activities.
• Assist in establishing and implementing short- and long-range research goals, objectives, policies, and operating procedures.

Miscellaneous Duties

• Perform other job-related duties as assigned to ensure the efficient operation of the program/project.

                                                                                                             

Required Skills

• Strong managerial skills with the ability to oversee multiple research and grant projects.
• Knowledge of grant regulations, budget preparation, and financial management principles.
• Proven ability to work effectively with local, state, and federal agencies.
• Strong organizational, analytical, and data interpretation skills.
• Exceptional communication and interpersonal skills, including the ability to present facts and recommendations effectively.
• Knowledge of office administration tools, including efficient filing systems and financial tracking software.
• Ability to gather data, compile information, and prepare detailed reports.
• Experience in processing sub-award agreements, consultant contracts, and requisitions.
• Ability to analyze and interpret general business periodicals and governmental regulations.

Required Education and Experience

• Bachelor’s degree (B.A.) from an accredited college or university with at least two (2) years of directly related management expertise in fiscal services and administration.
• Previous grant management experience is preferred.

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