Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy.  Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.  The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.

Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities.  Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. 

OVERVIEW

We are looking for a highly organised and motivated Assistant to support the Executives in the Office of the Chief Legal Officer (OCLO), Employment Legal team. The role manages the office for a busy Senior Legal Counsel and supports and Employment Legal counsel and requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature. This is a fantastic opportunity to be a part of a growing, creative, and matrixed organisation, supporting an international leader.

This role will be responsible for administration and support including diary management, meeting and conference call bookings, travel arrangements and expenses, as well as ad-hoc project work to support the OCLO team.

DUTIES AND RESPONSIBILITIES TO INCLUDE BUT NOT LIMITED TO

• Act as a first point of contact: dealing with correspondence and phone calls

• Administrative support for the Employment Legal team (and wider OCLO team when needed)

• Diary management, meeting, and conference call bookings, inclusive of relevant reminders

• Travel arrangements and all expenses

• Liaise with internal and external stakeholders as appropriate

• Preparing presentations and supporting the OCLO with prep for global meetings

• Draft, redline and edit highly confidential legal documents, personnel documents Document management

• Take notes at meetings if required, preparing the minutes as and when needed

• General assistance to the team with ongoing projects for our OCLO team

• Providing general support to the Senior Legal Counsel to support them in their day-to-day work

• Organise and update hard copy files, ensuring all relevant documents are within reach. 

• Organise and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules. 

• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities 

• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner 

• Provide in office coordination for large meetings, lunches and team meetings

• Coordinate heavy and complex travel including all associated logistics 

QUALIFICATIONS/REQUIREMENTS

• Strong organisational and time management skills, with excellent attention to detail

• Must have previous PA or EA experience

• Professional manner with a positive “can do” attitude

• Ability to prioritise and multitask with a busy workload

• Proficient in Microsoft Office, including Microsoft word, PowerPoint, and Excel

• Ability to thrive in a fast-paced environment

• Excellent verbal and written communication skills

• Confidential and discrete approach, and strong work ethic

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.