Do you relish the prospect of working with cutting-edge energy technology? Would you enjoy contributing to global energy solutions in a dynamic and evolving industry?
 

Join our successful team!

Baker Hughes Subsea Production Systems and Subsea Well Systems Manufacturing Department are looking for a dynamic, enthusiastic new team member to join the team based in Montrose . The role is a Site Administrator supporting our manufacturing site by providing administration support, indirect purchasing, Data analysis through digital tools and clear communication.

Collaborate with the best
The Administrative Coordinator for our Montrose Shop provides comprehensive administrative and coordination support to ensure the smooth running of all site operations. The role acts as a central point for visitor management, internal communications, facilities coordination, and key operational processes such as fleet administration, payroll support, and procurement tracking.

You will be responsible for:

Visitor & Meeting Coordination

• Manage customer and visitor site visits, including scheduling, welcome arrangements, security access, and on-site hosting logistics.
• Coordinate site meetings, ensuring rooms are booked, prepared, and equipped appropriately.
• Maintain the meeting room calendar, resolving conflicts and ensuring efficient utilisation.

Site Communications & Engagement

• Facilitate site-wide communications, including preparing and distributing Toolbox Talks, notices, and operational updates.
• Maintain site notice boards, ensuring information is accurate, current, and compliant with company standards.

Fleet, Facilities & Operational Administration

• Oversee the administration of the site vehicle fleet, including documentation, servicing schedules, mileage tracking, and compliance requirements.
• Manage lockers, workwear, PPE, and laundry services, ensuring availability, accurate records, and timely issue/collection.
• Support payroll processes, including timesheet collation, absence tracking, and data validation.

Procurement, Accounts & Reporting

• Act as the administrative owner for key indirect accounts, ensuring accurate PO creation, invoice tracking, and timely approvals.
• Monitor and report on KPIs related to indirect spend, service performance, and supplier compliance.
• Prepare routine and ad-hoc reports to support site leadership and operational decision-making.

General Administrative Support

• Maintain accurate records, logs, and documentation across all areas of responsibility.
• Support audits, compliance checks, and continuous improvement initiatives.
• Provide general administrative support to site management and operational teams as required.
• Creating and Managing Power Bi Dashboards to track and manage data throughout the site

Fuel your passion
To be successful in this role, you will:

• Have good organizational and coordination skills with the ability to manage multiple tasks simultaneously.
• Possess excellent communication skills, both written and verbal, with confidence engaging visitors, suppliers, and internal teams.
• Be proficient in Microsoft Office. Procurement or ERP systems (e.g., SAP, Oracle) is advantageous.
• Have a good experience with Power Bi and creating dashboards to display data
• Have experience in a site-based, manufacturing, engineering, or logistics environment is beneficial.
• Be detail-oriented and with a proactive approach to problem-solving.
• Be able to work independently while supporting a wider team.
• Be Comfortable working in a fast-paced operational environment.
• Possess a good sense of ownership and accountability.

Baker Hughes Company is an Equal Opportunity Employer.
Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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Working for you
Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input.

Join us, and you can expect

• Contemporary work-life balance policies and wellbeing activities

• Comprehensive private medical care options

• Safety net of life insurance and disability programs

• Tailored financial programs

• Additional elected or voluntary benefits

Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all our people are developed, engaged, and able to bring their whole authentic selves to work.

We invest in the health and well-being of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.

Work in a way that works for you
We recognise that everyone is different and the way in which people want to work and deliver at their best varies. In this role, we can offer the following flexible working patterns:

• This role is working with our customers on-site in locations across the world. When onsite, you will have the flexibility to work in line with customer working patterns. When projects are complete, we offer you the opportunity to take extended leave before you take on your next project.

The Baker Hughes internal title for this role is: Support Services Professional - Admin Support