Job Title: Junior Event Specialist

Are you passionate about creating engaging and well‑executed events?
Do you enjoy coordinating multiple stakeholders and working on meaningful, high‑impact projects?
Would you like to be part of a collaborative and dynamic Events Team delivering events across Europe?

If so, we’d love to hear from you. Join the ICF Next Connected Experience Team and contribute to the delivery of high‑quality physical, hybrid, and online events for European Union clients.

Your Role: What You’ll Do

As a Junior Event Specialist, you will play a key role in the planning, coordination, and delivery of events, working closely with Event Specialists, Communication Managers, and external suppliers.

Event Planning & Coordination

• Support the preparation and coordination of logistics for small and medium‑scale event projects.
• Assist in managing events from planning to delivery, including on‑site and online support.
• Coordinate multiple tasks and timelines across several event projects in parallel.
• Provide logistical support during live events, ensuring smooth execution.

Stakeholder & Vendor Management

• Liaise with suppliers and service providers (venues, catering, technical teams, etc.).
• Support the setup and follow‑up of vendors, purchase orders, and contracts.
• Coordinate with internal teams such as communication, creative, and production teams.

Registration & Participant Management

• Assist in setting up and managing online registration platforms (e.g. CVENT, Swoogo, B2Match).
• Support participant communication, registrations, and badge management.
• Assist with travel and accommodation coordination when required.

Online & Hybrid Events

• Support technical tests, rehearsals, briefings, and live delivery of online or hybrid events.
• Help manage digital tools such as Zoom, Webex, MS Teams, Interactio, and Sli.do during events.

What We’re Looking For

• 1+ years of experience in event coordination or event management, ideally in a communication or institutional environment.
• Strong organisational skills with the ability to manage multiple priorities.
• A proactive, hands‑on, and solution‑oriented mindset.
• Excellent communication skills and a collaborative, team‑oriented attitude.
• High attention to detail and commitment to quality delivery.
• Client‑oriented approach with a professional and service‑driven attitude.
• Familiarity with online registration platforms and virtual event tools is a plus.
• Interest in EU affairs and institutional communication.
• Strong written and verbal communication skills in English (French or Dutch is a plus; other EU languages are an asset).
• Awareness or curiosity about how digital and AI tools can support event planning and delivery.
• University degree in Event Management, Communications, Marketing, or a related field.

At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. 

However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.