JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Responsibilities: ● Maintain daily operation excellence ● Vendor management and maintenance scheduling ● Planning office supplies expenditure within allocated budget ● One of the primary contacts for all facility related issues: maintenance and cleaning, floor plans, security and building access, etc ● Maintain inventories and follow up with the vendors ● Support daily office needs including staff snacks, beverages, office supplies, and equipment ● Program and track daily lunches ● Being creative to maintain a fun, clean and safe office environment for staff to work productively ● Planning and coordinating of fun and innovative internal events and activities ● Attend to visitors at the lobby to the intended locations or receiving host ● Handle enquiries on workplace, facilities and feedback/ suggestions/ complaints to appropriate department ● Assist to receive/ arrange postal, courier services, etc ● Perform general administrative duties and general housekeeping duties (pack/unpack dishwasher, setting up the coffee machine, ‘opening’ the office) ● Assist with contract renewal with vendors ● Assist in sourcing for new vendors and budget management ● Assist with security/monitoring duties (office badge access, ensuring staff have office passes etc) ● Assist with office moves/floor plan changes ● Ad hoc duties such as; data entry, organise occasional gifts, calendar management, travel organisation Required Qualifications: ● Office Administration Experience: At least one year supporting an office with all the ins and outs, such as office administration and other relevant duties. ● Exemplary Judgment: Having dealt with nuanced and sometimes confidential topics, you anticipate any required steps to safe-guard sensitive communications and operations; your integrity and accountability show in your interactions with stakeholders, team members, and players. ● Empathetic: Collaborating and commingling with all types of people; when someone needs advice, your warm personality puts people at ease and you’re there to offer assistance. ● Proficient with Google Workspace ● Language: Professional level fluency of English

Location:

On-site –Sydney, NSW

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.