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Reporting to the Director, Student Engagement & Leadership, The Temporary Assistant Bookkeeper will provide essential operational and financial support to student organizations during a high-volume period of activity. This role is critical to ensuring continuity, consistency, and timely processing of student organization purchases during the extended leave of the Finance Manager.
April is historically the busiest month for student organization purchasing, and this position will help ensure student leaders receive the guidance, support, and responsiveness they need to successfully execute programs and events.

ESSENTIAL JOB DUTIES

Financial Processing & Review

• Review and process EmConnect purchase requests submitted by student organizations for accuracy, completeness, and policy compliance.
• Flag missing information or discrepancies and follow up as needed to ensure timely approval.
• Assist in tracking purchase requests to support smooth workflow and consistency.

Purchasing Support

• Make approved, low-complexity purchases on behalf of student organizations, including but not limited to Instacart, Amazon, Walmart, and Target.
• Maintain basic records and receipts for completed purchases.
• Reconcile Pcard charges including monthly subscriptions.

Communication & Student Support

• Communicate directly with student organization leaders regarding purchase requests, timelines, and next steps.
• Provide clear, friendly guidance to students navigating the purchasing process.
• Serve as a consistent point of contact during a high-demand period.

General Support

• Assist with maintaining organized financial records and documentation.
• Support the Finance Manager (when back from leave) and SEAL team with additional administrative tasks as needed during peak purchasing season.

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

• High School Diploma or equivalent experience required.
• Experience working with student organizations or in a campus administrative role preferred.

KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job. 

• Strong attention to detail and organizational skills.
• Clear and professional written communication skills.
• Ability to manage multiple requests and deadlines in a fast-paced environment.
• Comfort working with online purchasing platforms and financial systems.
• Reliability and consistency in a time-sensitive role.
• Familiarity with EmConnect or similar student engagement platforms preferred.
• Basic understanding of purchasing or financial processes preferred.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Requires ability to lift and move objects that are light
• Requires ability to move materials occasionally

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Usual Office Conditions

The compensation for this position is $18 an hour.

Grade of Position: T01N

Scheduled Weekly Hours: 15.00

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. 

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.