Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant. The ideal candidate will play a crucial role in ensuring the seamless execution of operational activities, coordination of office management, and providing strategic support to the leadership team.

Key Responsibilities:

• Operational Coordination: Manage and support the operational aspects of the CDI function, ensuring alignment with strategic objectives.
• Meeting Management: Oversee the preparation, implementation, and follow-up of management meetings, ensuring confidentiality and efficiency
• Office Management: Coordinate office activities, including meeting structures, SharePoint management, integrated annual scheduling, and correspondence handling.
• Presentation & Communication Support: Assist in the creation of presentations, reports, and communication materials, and support the development of communication concepts.
• Event Coordination: Organize and coordinate CDI events in collaboration with internal and external providers.
• External Relations: Manage relationships with external service providers, agencies, and stakeholders, ensuring high-quality service delivery.
• Calendar & Travel Management: Independently prioritize and manage the executive calendar, coordinate travel arrangements, and synchronize schedules with other Executive Assistants.
• Quality, Legal & Compliance: Ensure all activities comply with Fresenius Medical Care policies, guidelines, and standard operating procedures.

Key Performance Indicators:

• Timely completion of tasks, maintaining high accuracy and adherence to requirements.
• Effective document management and logical organization of filing systems.
• Accurate and timely preparation of meeting minutes and materials.
• Cost-effective travel and accommodation arrangements.
• Positive feedback from supervisors and key stakeholders.

Requirements:

• Secretarial Diploma or equivalent commercial education.
• Minimum of 3 years of successful executive assistant experience, preferably in an international environment.
• Strong organizational skills with a structured and efficient working style.
• Ability to maintain confidentiality and demonstrate the highest level of professionalism.
• Proactive, solution-oriented, and capable of making decisions under pressure.
• High level of energy, positivity, and social competence.  
• Strong collaboration skills, with the ability to work across organizational boundaries.
• Proficient in office management tools (MS Office, SAP, etc.), with an understanding of modern communication software and systems.  
• Basic knowledge of dialysis and medical products is a plus.
• Fluent in English and the local country language; additional languages are an asset.