Posted:
10/15/2024, 10:06:48 AM
Location(s):
Lawrenceville, Georgia, United States ⋅ Georgia, United States
Experience Level(s):
Mid Level ⋅ Senior
Field(s):
Growth & Marketing
Location:
Lawrenceville, GA - Sever Rd - Management - Dry-iceGeneral Office Duties and Responsibilities:
Visitor Engagement: Greet and welcome visitors and staff in a professional and friendly manner, ensuring a positive first impression.
Call Management: Answer, screen, and forward incoming calls, providing basic information as needed.
Calendar Management: Update appointment calendars and schedule meetings/appointments using Google Calendar.
Preparing correspondence: Drafting emails, memos, letters, and presentations on behalf of the leadership team.
Prioritizing and filtering communications: Screening calls, emails, and mail for the leadership, and responding or delegating as appropriate.
Expense Reporting: Prepare expense reports and reconcile accounts for the leadership team. Maintain and submit expense reports for assigned Purchase Card transactions.
Travel Arrangements: Handle travel logistics for the leadership team, including booking flights, hotels, and transportation.
Event Management: Coordinate details related to special events. Order lunches for meetings and coordinate weekly food deliveries for the office.
Office Supplies Management: Oversee inventory and ordering of office and breakroom supplies to ensure a well-stocked environment. Process invoices and submit them for payment.
Report and Presentation Preparation: Prepare reports through various systems including PowerBI. Create presentations as needed. Take notes during meetings to capture key points and action items. As needed, research additional information needed for reports and presentations.
Organizational Chart Maintenance: Update organizational charts monthly to reflect changes within the company.
Maintenance Coordination: Submit work orders for building maintenance issues to ensure a well-functioning office environment.
Additional Duties: Be willing to take on other responsibilities or special projects as business needs require.
Marketing/Communications Duties and Responsibilities:
Newsletter Management: Develop and distribute quarterly newsletters for divisions and/or business units to keep staff informed and engaged.
Townhall Organization: Coordinate townhalls, ensuring effective communication and participation from all team members.
Marketing Support: Assist the Director of Marketing with logistics for trade shows, including shipping materials and managing registrations for individuals and annual memberships.
Social Media Management: Create engaging LinkedIn blog posts to drive traffic and enhance the company’s online presence; collaborate with business leaders and corporate communications for content approval.
Website Content Management: Collaborate with business units and corporate communications to update content on company websites.
Required Qualifications And Competencies:
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize effectively in a fast-paced environment
Problem-solving mindset with a proactive approach to challenges
Ability to handle office equipment
Maintaining discretion and confidentiality in all matters related to the work.
Education and Experience:
High school diploma or GED
Prior experience with Microsoft Office and Google email and calendars
Proven experience as an office administrator or in a similar role
PowerBI proficiency is a strong plus.
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We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.
We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children, including 14 weeks of paid child birth benefit for birth mothers on leave, as well as paid parental leave benefits for other associates.
Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees’ dependents, and an Airgas Scholarship Program for dependent children.
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Your differences enhance our performance
At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
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Equal Employment Opportunity Information
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.
Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company’s written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.
Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at [email protected].
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Website: https://airgas.com/
Headquarter Location: Radnor, Pennsylvania, United States
Employee Count: 10001+
Year Founded: 1982
IPO Status: Delisted
Industries: Industrial ⋅ Medical ⋅ Retail