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Job Title:

Clerkship Coordinator

 

Department:

Academic Affairs, School of Medicine

 

College/Division:

School Of Medicine

 

Primary Job Posting Location:

Carrollton, GA 30117

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

The School of Medicine is searching for a Clerkship Coordinator.

 

Responsibilities:

The Clerkship Coordinator manages the 3rd and 4th year programs at the developing clinical sites in Carrollton, Georgia, including but not limited to the Tanner Medical Center, to insure effective service to the students and administrative support for the clinical faculty. Primarily, this position shall coordinate the clinical education program for third and fourth year medical students. These duties include but are not limited to: coordination of student schedules; scheduling and proctoring of all third and fourth year NBME exams; collection/distribution/statistical reports of student grades to: students, appropriate faculty, and necessary committees; orientation/hospital–specific training for students; makes arrangements/verifies records for visiting students; and point of contact for students and clinical faculty with MUSM. This position will contribute to the Clerkship Manuals and Senior Catalog in written and web-based formats. This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between MUSM and Tanner Medical Center, medical schools, hospitals, and physician offices. This position will supervise maintenance of the student lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns and Year 4 Program Director for fourth year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. This position will serve as the Carrollton clinical site proctor for internal program exams as well as NBME exams. This position manages and promotes relationships with administrators, faculty, and staff at Tanner Medical Center and other Carrollton clinical sites, manages credentialing, and serves as the point of contact for students and clinical faculty for MUSM. This position will be based at Tanner Medical Center and required to travel to additional off-site clinics and facilities as an essential part of the job. This position will also provide remote support for the third and fourth year programs on other MUSM campuses as needed.

Qualifications:

Two years of college coursework and two years of administrative office support experience are required. In lieu of education, equivalent directly related experience will be considered. Candidates must have proficiency in Microsoft Office programs, particularly Word and Excel. Must be able to communicate (verbal and written) with many organizations internal and external to the university.  Must be detail oriented and highly organized to complete projects for successful outcome.

Candidates must have a valid driver's license as this position requires some travel.

Knowledge/Skills/Abilities:

• Serve as facilitator, resource, and contact person for students, faculty, and staff in the 3rd and 4th year programs and in all of the specific clerkships. This includes but is not limited to, orientation of students, overseeing the proctoring of NBME exams and overseeing OSCEs. Must forge and maintain strong working relationships with Academic Affairs and applicable university committees, by assisting and supporting clerkship staff and faculty across all campuses.

• Advanced Excel skills to create and manage a variety of academic and curricular databases. Capable of organizing and prioritizing workloads to meet deadlines under high pressure.
  Capable of learning, instructing, and managing a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.

• Ability to maintain confidentiality of all academic records and insure this confidentiality even when communicating with students, faculty, and administration.

• Must exhibit ethical, reliable, and dependable behavior, ability to maintain constructive interpersonal relationships, ability to use judgement to set priorities, teamwork attitude, flexibility, adaptability, ability to work independently to prioritize/complete tasks.
  Ability to multi-task, trouble shoot, and problem-solve. Confidentiality, negotiation, conflict resolution skills are necessary to maintain good working relationships with various outside organizations.

 

Background Check Contingencies:
- Criminal History

Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information

 

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and  so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.   

Scheduled Weekly Hours:

40

 

Job Family:

Staff Clerical Non-exempt

 

EEO Statement:

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.