Position: Facilities Coordinator

Department: Procurement and Facilities

Reports To: Facilities Manager

Job Description:

PropertyFinder is currently seeking a mid-level Facilities Coordinator to work in close collaboration with the facilities department. The primary objective of this role is to ensure the smooth operation of the travel desk, including handling office administration tasks. The Facilities Coordinator reports directly to the Facilities Manager and works collaboratively with other team members to create a productive and welcoming work environment.

Key Responsibilities:

• Take comprehensive ownership of employee travel arrangements, handling flight and hotel bookings.
• Facilitate the entire visa documentation process for employees.
• Deliver training and support for users of the Eva Portal, ensuring a comprehensive understanding.
• Develop and maintain user profiles aligned with the company's organizational chart.
• Manage offline bookings meticulously, overseeing their monitoring and documentation through the Eva system.
• Produce detailed reports and case studies summarizing monthly travel bookings for enhanced visibility.
• Exercise oversight and implement effective inventory control for all designated storage areas, ensuring both organization and efficient management.
• Procure supplies considering monthly budget constraints and implement advanced inventory management practices for pantry items.
• Conduct comprehensive vendor category management for all service providers involved in facilities and administration.
• Supervise asset management, including furniture, fixtures, equipment (FF&E), and space management.

Qualifications:

• Bachelor's degree in a related field with a minimum of 3-4 years of work experience.
• Proven experience in travel management and office administration.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using office software and tools, including spreadsheets and travel booking systems.
• Attention to detail and a commitment to maintaining high standards.
• Problem-solving abilities and a proactive approach to resolving issues.
• Ability to work independently and as part of a team.