Contract End Date - 31/12/2026

The Project Accountant is responsible for various tasks relating to the financial aspects of the Project including managing orders in Ariba and processing journals relating to the area. The accountant is also responsible for the fixed asset process to facilitate the write off and close out of signage as well as performance of monthly general ledger reconciliations.

Financial Perspective

Perform Monthly Tasks:

• Prepare and process journals for all project related adjustments including
• Scanning fees re-allocations
• GL reallocations
• Cost Centre reallocations
• Project reallocations
• Ensure all GL-accounts are reconciled monthly under the in terms of account reconciliation standards
• Ensure year-end deliverables for the annual external audit are prepared for accounts under reconciliation

Creation of purchase orders in Ariba

• Create purchase orders in Ariba for marketing expenses
• Verify supporting documents to details of Ariba purchase orders
• Follow up on any open orders in Ariba on a regular basis
• Update tracking and reporting templates by comparing Ariba details to SAP

Preparation and submission of GO-1627 payment requests for Uphondo credit notes and other ad-hoc Ikhwezi related invoices (e.g. bulk fund payments)

• Complete GO-1627 forms
• Ensure forms are timeously submitted to approvers in order to adhere to payment due dates

Prepare asset CAL Forms

• Prepare CAL316 asset write off form for signage at sites where rebranding is completed
• Prepare CAL141 asset close out forms for sites where final accounts has been paid and closed out
• Perform verification to ensure asset values agree to supporting documentation and AUC as recorded to date.

Customer Perspective

Year-End External Audit Support

Produce data for GL accounts under reconciliation as per External Audit Deliverable list

Provide External auditors with required supporting documentation for site payments and asset close outs.

Attend to External Audit queries within reasonable timeframe

Work with external auditors to resolve contentious audit matters

Uphondo information sharing and communication

Provide data as requested

Discuss and resolve any discrepancies in invoices, payments details and supporting documentation.  

Prepare manual invoices for Branded Marketer signage payments

As part of BM site close outs procedures

Ensure invoice details agree to contract and relevant supporting details.

No unreasonably overdue audit deliverables

Regular communication and interaction with Uphondo.

No unreasonably overdue outstanding information requests.

No unreasonably overdue outstanding manual invoices to be issued.

Internal Processes

Monthly General Ledger reconciliations

Prepare monthly general ledger reconciliations for assigned GL accounts

Follow up on long outstanding/overdue items in line with account reconciliation trace and escalation procedures

Ensure retention account is aged appropriately according to site close outs.  Ensure timely payment of any amounts reaching the contract period. 

Track Bulk fund payments per site to monitor offsets of original amounts paid.  Escalate any amounts not recovered with site close outs.  Retain e-mail correspondence as audit evidence of communications. 

Submit account reconciliations for review in line with pre-agreed timelines

Ad-hoc system implementation or improvement

Log SAP Support tickets for any systems deficiencies identified during the course of daily/month-end task execution

 Take responsibility for tickets raised and trace and escalate if not resolved timeously

Account reconciliations are timeously performed on a monthly basis (in line with annual pre-communicated deadlines)

Evidence of trace and escalation procedures performed as part of standard account reconciliation process

Minimal recycle of account reconciliations for clerical/careless errors. Once matter has been raised in a particular month-end expectation is checks will be designed or procedural documents will be updated to ensure no repeat offences.

No unreasonably overdue unresolved SAP technical matters. Where SAP tickets remain open for >1 month there must be evidence of trace and escalation

Professional Qualification and Certifications:

B.Com Accounting Degree or equivalent Accounting qualification (required)

Knowledge and skills:

2 – 3 years of post-qualification work experience

MS Office (Required),

SAP (Preferred),

Oil industry knowledge/Experience (Preferred)