This position will provide administrative support to multiple leaders as well as analysis, reporting, and tracking of various events and activities.  The Executive Assistant’s main responsibility is to make the colleagues they support as productive as possible.  The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform clerical, administrative, and general office duties requiring advanced skills and significant experience.

 

This person must be a highly polished professional with excellent interpersonal skills and a sense of urgency to get things done.  The individual will act with speed, composure, compassion and knowledge to solve problems.  This role will interact with all levels of employees and all departments in various situations and must be courteous and respectful to all.  

 

Specific Responsibilities:

·        Orchestrate domestic and international business travel through Concur and AIG’s corporate travel resources.

·        Coordinate travel approvals across the organization to ensure all trips are within policy and approved in a timely manner.

·        Process and submit timely and accurate expense reports in Concur.

·        Perform calendar management tasks for the senior leaders they support. 

·        Manage confidential, time-sensitive internal and external communications.

·        Create and maintain distribution lists for announcements and distributions.

·        Coordinate client and broker entertainment requests (e.g., completing request and post event forms with AIG’s Madison Square Garden team to ensure tickets are secured and menus are selected).

·        Coordinate sponsorship requests with team leadership and Finance to ensure they are within budget and processed in a timely manner.

·        Process external speaking request forms.

·        Manage event catering, ordering office supplies, site items, etc. for the teams they support.

·        Assist senior leaders and team with presentations (e.g., PowerPoint, Excel) as needed.

 

Job Requirements:

·        Proven track record as a successful executive administrative professional with experience in preparing presentations/communications/materials for Board-level meetings, arranging travel, processing expense reports, and calendar scheduling for a senior-level business leader.

·        A self-starter with excellent customer service skills who can discretely handle confidential information.

·        Ability to work under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.

·        Expert-level proficiency in PowerPoint with the ability to create presentations, create and update slides, import spreadsheets, pie charts, images, etc. for executive meetings. 

·        Expert-level proficiency with the ability to create and work with Excel spreadsheets (e.g., create basic formulas, input data, etc.).

·        Ability to prioritize while working both independently and collaboratively.

·        Excellent judgment, independent thinker and resourceful.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of belonging

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through our flexible work arrangements, diversity and inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The diversity of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to [email protected].  

AS - Administrative Support

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