Clayton is a vertically integrated housing company that builds, sells, and insures affordable housing. Our commitment to creating a World Class Customer Experience is unparalleled in the housing industry and we believe it begins with a World Class Team Member Experience. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

The Sales Coordinator team member will be a part of the Sales department team. This position requires the ability to operate a computer and other office productivity equipment. Work primarily involves sitting /standing throughout the day and working in an indoor, temperature-controlled office environment. This role will be expected to provide day-to-day administrative and operational support to the Sales Team; Manage transportation scheduling, create the production schedule, obtain flooring or escrow demands and payoff, homes invoicing, and order reads; Serve as a liaison between departments to ensure timely communication and workflow; Assume all non-quoting responsibilities assigned to our current sales coordinator. Customer service, attention to detail, excellent attendance and a can-do attitude are essential for this role. Experience working with Outlook, Excel and other MS office programs recently in a previous role is desired. This position is expected work Monday through Friday 7am – 3:40pm unless otherwise noted and will report to the Sales Manager. This team member will have other duties assigned (per the task stacker) to help their internal and external departments.

Duties / Responsibilities:

• Quoting homes via phone calls and through email, converting those quotes to orders, cancel orders as needed
• Completing vinyl releases / AC SC forms
• Completing weekly scorecards
• Prepare orders for release to production (print signoffs and final confirmations)
• Assign serial numbers to orders and complete production change orders as needed
• Collaborate with engineering to complete prints
• Attend order read meetings with production and produce / release change orders to production
• Update backlog by estimating offline dates, production schedules, and shipping schedules as necessary
• Log orders in the facility SharePoint site
• Keep retailer database updated regularly
• Complete option usage reports
• Floor homes on independent retail partner orders and verify funds on community orders
• Set up new models by adding the standard features and options available to the models
• Create new options by working with purchasing on pricing, material relief, and assigning the options to the models
• 45L and Energy Star reporting
• Shipping, as needed to dispatch
• Calculating and inputting freight, create YTD volume list
• Invoice homes by sending MCO and invoice to appropriate financial institution
• Created data plates and month-end reporting
• Collaborate and communicate with other facilities regarding production schedules, act as a backup for other facilities as necessary
• Review weekly parts and A/R reports
• Update matterports / layouts / photos using website management
• Order materials for house packs for customers
• Key inventory tickets and create retailer labels as needed
• Other duties as assigned

The pay is $24.00 - $26.00 per hour with eligibility to receive a monthly administrative bonus.

Business Unit - B00018