The Practice Specialist supports Partners, Practice Leaders, and Business Managers, in specific practices. This individual executes a variety of administrative and legal tasks, which include providing a superior level of executive service while consistently producing an exceptional work product.  

The Practice Specialist is expected to maintain an advanced knowledge of the practice areas/groups and clients of the firm to ensure extraordinary client satisfaction. The Practice Specialist is required to preserve confidentiality regarding extremely sensitive matters and materials related to the firm. 

PRACTICE SPECIFIC RESPONSIBILITIES

Strategy and Business Planning

• Assist Practice Leadership with development of practice specific initiatives to achieve the strategic goals of the firm.

Marketing & Business Development

• Assist Practice Leadership in raising our internal and external profile brand.  Engage with M&BD to track practice developments; raise awareness and understanding of key market trends; and develop practice policies consistent with the strategic goals of the practice.

Communications

• Draft weekly communications, including practice specific office events and highlights, periodic newsletters, Intranet postings, news items, and pertinent information to raise internal practice awareness.

Practice Area Leadership Meetings & Events

• Assist Practice Leadership with planning, hosting meetings, events, and conferences.

Other

• Consistent visibility at all Practice events, D.C. Office events, available for Practice Group events & meetings.
• Support DE&I and Responsible Business initiatives and opportunities

ADMINISTRATIVE RESPONSIBILITIES

Legal Support

• Provide exceptional support in document preparation specific to practice requirements.
• Prepare annual and/or supplemental audit letter responses, memorandums, correspondence, pleadings, and document binders.
• Prepare practice specific court and legislation filings.
• Assume responsibility for preserving the highest level of confidentiality of all firm and client information, records, and files, both within and outside of the firm.

Scheduling

• Schedule and maintain calendars, contact information, and other pertinent information as requested and within the contact database. Answers telephone and accurately takes and relays messages, coordinates scheduling of video conferencing and conference calls.
• Schedules practice meetings and coordinates all arrangements for such meetings (videoconference/audio conferencing, meeting rooms, and catering requests, etc.).

Travel & Expenses

• Coordinate travel arrangements through in-house Travel Department and prepares timekeepers’ expense reports in a timely manner. 
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.

Time Recording

• Record, review, edit, and close time entries through the web-based time entry program using Firm standards. 

Administrative Engagement

• Respond to incoming requests in a professional manner. Interact effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, and business team professionals.
• Coordinate events, conferences, meetings, facilitate events, and attend department assemblies upon requests.
• Perform ad-hoc projects as assigned.

Client Relations

• Generate client conflict inquiries; open new matters and prepare engagement letters.
• Respond to customer/client requests in a skilled and timely manner.
• Respond to internal client requests effectively and courteously, in person, by telephone and written communication to attorneys and business team professionals. 

Document Production

• Follow the established document processing methods and procedures of the firm to create, edit, spell check, and proofread work product to ensure accuracy. 
• Prepare a variety of forms and creates new documents using the Firm’s best practice methods. Print and organize a variety of documents received in a range of formats.

Records

• Follow the established document processing methods and procedures of the firm to maintain administrative files and indexes; prepare files for off-site storage and retrieval with the Records Department.

REQUIRED SKILLS

• 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills.
• Literate in Microsoft applications, including PowerPoint, Excel, and Teams.
• Problem-solving skills, with the ability to follow-through on issues and develop action plans.
• Excellent written and oral communication skills.
• Exceptional attention to detail and excellent organizational skills.
• Self-motivated, ability to work independently and show initiative.
• Ability to multi-task, while highly organized and maintaining a strong attention to detail.
• Ability to communicate effectively, both verbally and in writing, with lawyers, business team employees, and clients.
• Ability to build strong relationships and networks.
• Big picture thinking, while also actively managing the administrative requirements and daily tasks of the role.
• Flexible attitude and the capacity to adapt to varying assignments and priorities.
• Professional appearance and demeanor.

EDUCATION, CERTIFICATIONS, AND/OR EXPERIENCE

• Five (5)+ years’ supporting senior leadership in a professional services environment
• Law firm or related experience strongly desired, preferably in a large firm or large company environment.
• Solid experience of leading and managing teams and projects.
• Strategic business planning experience.
• JD or MBA preferred but not required.

Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., including lunch hour. Must be flexible for overtime, as needed.

The annualized salary range for this position is $105,000 to $115,000 depending on the candidate's overall experience and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus.  In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. 

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].