Telnyx is seeking a highly motivated and organized Operations Assistant to join our team in Dublin. This maternity cover role involves supporting our dynamic team across EMEA and the USA. We are looking for a mature, professional individual who can handle challenging situations with grace and tact, paired with a strong sense of urgency and initiative. If you bring high energy, a fun-loving, empathetic attitude, and a commitment to excellence, we encourage you to apply.

Key Responsibilities

Administrative and Operational Support

• Provide day-to-day administrative and operational support for Telnyx offices, ensuring smooth and efficient operations.
• Manage operational logistics, including receiving, distributing, shipping, and ordering supplies.
• Optimize and manage storage and supply organization to maintain a well-organized office environment.

Office and Event Management

• Oversee and manage office catering, supplies, snacks, and beverages inventory, ensuring that all items are well-stocked and readily available to support a comfortable and productive work environment.
• Coordinate and set up office spaces for events, meetings, and day-to-day operations, including moving desks and arranging furniture as required.
• Plan and execute office events, from logistics and vendor coordination to setup and teardown, ensuring a seamless experience for all attendees.

Calendar and Communication Management

• Actively maintain the calendar and daily schedule, effectively fielding and prioritizing requests.
• Handle emails and communications, liaising with both internal and external parties with a high level of professionalism and diplomacy.

Meeting Coordination

• Organize and oversee executive board meetings and local team meetings, including logistics, invites, agenda preparation, and catering.
• Confidently manage meeting materials such as slide decks, meeting notes, and action items, ensuring all tasks are completed on time.

Confidentiality and Collaboration

• Ensure and maintain the confidentiality of all sensitive communications and documents.
• Collaborate effectively with all operational teams to improve and expedite cross-team communication and processes.
• Foster positive and effective working relationships with all members of the Telnyx team.

Qualifications

• Proven experience in an administrative or operations role, preferably in a fast-paced environment.
• Excellent organizational and multitasking skills, with the ability to manage multiple priorities simultaneously.
• Strong communication skills, both written and verbal, with a keen attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• A proactive, can-do attitude with the ability to work independently and as part of a team.
• Comfortable with physical tasks as needed to support office setup and logistics.

Contract Details

• Type: Temporary, Maternity Cover
• Duration: 10 months 
• Location: Dublin Office, with interactions across EMEA and USA teams.

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