For Linklaters Service Delivery Centre Warsaw, we are currently recruiting for the HR Administration Specialist role.

About Linklaters

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Purpose

The ‘Tier 1’ team of HRPS supports a range of HR Managers, employees and Partners from the UK, UAE, Brussels and Warsaw. This role will sit within the ‘Tier 1’ team, supporting primarily the UK, but also Warsaw HR.

The purpose of the role is to deliver high quality HR administrative support to the Firm - act as first point of contact for queries, many which relate to HR process or policy, and escalate more complex questions as appropriate.

Key responsibilities and challenges

HR Query Resolution & Support

• To receive and resolve general or ad hoc queries via emails and phone calls in a timely manner from Employees, Managers and Partners in relation to HR policy and process.

• Log requests in the HR case management system (Neocase) and either answer or escalate according to the nature of the query.

• To assist on ad hoc HR projects where support is required.

Employee Lifecycle

• New Joiners & Leavers - coordinate the process of Vero screening of Linklaters candidates, process new joiners, leavers and work experience to include the updating of HR systems and notification to internal departments.

• Employee Benefits - administration of external platform and replying to any queries from employees.

• Client Secondments – administration of current employee returning from secondment to a client, to include liaising with sponsoring partner to obtain feedback from the client, updating any systems and notifying internal departments and third parties.

• HR Record Updates – update employee Workday records, e.g. secretarial relationships, absence approvers, fire warden, etc.

• Additional Leave – administration of additional leave requests to include production of paperwork, updating of HR systems and notification of internal departments.

• Reference Requests – production of employment references for current and previous employees.

Reward & Benefits

• To provide support to the Reward team on the firm’s benefits to include assistance with enrolment and queries.

Reporting

• To provide support to the Reward team on the firm’s benefits to include assistance with enrolment and queries.

What we are looking for

• Experience of working within HR area; preferably admin role (up to 1-2 years)

• Fluent in English; Polish at min. B2 level

• Good knowledge of MS Office applications

• Able to create and maintain strong relationships over distance

• Confident verbal communicator, with strong written language skills

• Proactive with strong prioritisation skills

• Meticulous attention to detail

• Comfortable working in a constantly evolving team which changes and adapts to business need

• Proactive and positive approach to process improvement

Location

• Warsaw – hybrid model with 2 days per week at the office

Working hours

• Shifts: 9:00 – 17:15, 10:00 – 18:15, 11:00 – 19:15

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care

• Free in-house fitness centre

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidised travel card

• Wide range of training opportunities

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

Detail-Oriented, English Language, Polish Language

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.