Who We Are:

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

What You’ll Do: 

We are seeking a proactive and detail-oriented Executive Assistant to support our General manager Office Department in ensuring the successful execution and alignment of projects with our business objectives. The ideal candidate will assist in tracking project progress, coordinating tasks, and facilitating communication among project stakeholders. This role offers an opportunity to learn and grow within a dynamic project management environment.

Responsibilities:

• Work alongside General Manager to align project objectives with company goals.

• Assist in tracking project progress, updating project timelines, and reporting on milestones to stakeholders.

• Support in managing task deadlines to ensure project schedules are met.

• Aid in ensuring deliverables meet quality standards.

• Contribute to the review of project plans and related documentation.

• Assist in analyzing project data and contributing to risk assessments for ongoing projects.

• Assist in producing reports for senior management and stakeholders, ensuring accuracy and timeliness.

• Support effective communication among stakeholders and project team members.

• Assist in maintaining effective communication with project stakeholders to ensure alignment and clarity of project objectives.

You Have These: 

• Bachelor’s degree in business administration, Project Management, or related field preferred.

• Strong organizational skills with an attention to detail.

• Excellent communication skills, both written and verbal.

• Proficiency in using project management tools and software is a plus.

• Ability to work collaboratively in a team-oriented environment.

• Eagerness to learn and grow within a project management role.

• Prior internship or entry-level experience in project management and or coordination is desirable but not mandatory.

• Fluency in English and Italian.

• Position based in Milan.

We’d Love If You Also Have These: 

• Attention to detail with an understanding of the overall project objectives.

• Analytical thinking and problem-solving abilities.

• Basic understanding of project management principles.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Ability to adapt and learn new tools and technologies efficiently.

• Strong interpersonal skills and a collaborative mindset.