At AIG, we are reimagining the way we help customers to manage risk. Join us as a Fast Track Manager to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.

How you will create an impact

The Senior Administrative Assistant’s role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment is required. 

What you need to know:

• Oversee the day-to-day functioning of the office, ensuring that all administrative processes run smoothly.
• Provide support to business teams and management, including handling correspondence, preparing documents and reports, and scheduling meetings, and organizing transportation and travel arrangements.
• Maintain internal data bases pertaining to onsite parking and fitness centre.
• Support Compliance to ensure the proper retention, protection, and disposal of records.
• Support HR with miscellaneous tasks such as onboarding of new employees, retiree communications and Coordinate employee anniversary gifts.
• Organize requested services with third party vendors.
• Procure office, kitchen and safety supplies to ensure resources are available when needed.
• Perform all mailroom related duties, including the distribution of internal mail, newspaper/ magazine delivery, collection and delivery of external mail to Post Office, managing all courier services (i.e. FedEx, OHL, etc.), and hand deliveries.
• Establish and conduct regular reviews of office policies and procedures to maintain order and efficiency.
• Process expenses in Concur as assigned.
• Process invoices and payments relating to all Admin services activities in a timely manner.
• Prepare boardrooms and other meeting rooms for meetings and events, including provision of refreshments; liaise with IT to ensure A/V requirements are provided as needed.
• Provide back-up for other members of the Corporate Administrative team, as needed.
• Provide additional administrative support on demand as required.
• Perform any other duties as assigned.

What you’ll need to succeed

• High School diploma or equivalent with a minimum of 2 years office administration experience required.
• Experience in provision of superior customer service.
• Experience in interacting with senior levels of management.
• Ability to recognize need for discretion/confidentiality.
• Good organizational and diary management skills
• High proficiency with Microsoft Office (Outlook/Word/Excel)
• Experience with online ordering.
• Meticulous attention to detail and accuracy.
• Experience with reconciliation of deliveries to Invoices.
• Valid Bermuda Driver's License.
• Strong interpersonal and communication skills (both written and verbal)
• Ability to organize and prioritize demanding workload.
• Self-starter who demonstrates initiative and team player who takes exceptional pride in their work.
• Ability to work reasonable additional hours as required.

Ready to take your career to the next level? We would love to hear from you.

#LI-PA1
#LI-Hybrid

                                                                                                                                                          

EMPLOYEE NAMEDate

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of belonging

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through our flexible work arrangements, diversity and inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The diversity of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to [email protected].  

Functional Area:

AS - Administrative Support

Estimated Travel Percentage (%): No Travel

Relocation Provided: No

American International Co Ltd.