Job Posting Title:

Admin Assistant, Disney Destinations Sales Solutions

Req ID:

10097363

Job Description:

About the Role & Team

Disney Destinations Sales Solutions is a dynamic and vibrant sales, marketing, and support organization that focuses on Travel, Trade, and Direct to Consumer distribution channels for Disney Destinations, including Walt Disney World Resort, Disneyland Resort, Disney Cruise Line, Aulani Resort, Adventures by Disney and National Geographic Expeditions.  Sales and marketing support of these iconic brands and businesses is delivered on a global scale and includes a wide range of channels and businesses: Travel Agencies, Tour Operators, Online Travel Agencies, Wholesalers, Regional Ticket Retailers, Airlines, Local Hotel Partners, Disney Meetings & Events, Disney Imagination Campus, Disney Fairy Tale Weddings and more.

The Administrative Assistant – This critical position is responsible for the day-to-day support of the Senior Vice President of Disney Destinations Sales Solutions. Expected to be a true partner to the Senior Vice President, understanding the business and business priorities which requires deep knowledge of the leadership and workings within the Sales and Commercial Strategy organization and with related departments across the Disney Experiences segment.

This position currently reports to the Senior Vice President, and may assist with direct reports.

Responsibilities

• Provide calendar support for the SVP and backup to the VPs as required
• Interface directly with senior executives and their support teams
• Review leader’s schedule, contacts and manage the calendar, including understanding the day’s priorities
• Schedule meetings, conference room, and video teleconferences
• Handle extremely confident, sensitive information
• Draft emails and letters on behalf of the SVP
• Facilitate and champion for an amazing team culture and empower department with information, whether it be about building or supply management, volunteer opportunities, or key movement across the organization
• Manage large purchase orders and vendor contracts
• Mentor and train other support professionals in skills like computer programs, as well as skills like teamwork
• Plan large, high-profile events like premiers, product launches, off-sites and team building activities

Required Qualifications

• At least three years supporting an Executive and/or equivalent experience
• Sharp written and verbal communication skills
• Desire to immerse yourself fully and learn all aspects of your executive’s business
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you
• Complete reliability handling confidential, often highly sensitive information
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile
• Flexibility – we value work/life balance, but in a pinch, a bit more time is needed
• Very strong organizational skills and extreme attention to detail
• A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications

• Experience at The Walt Disney Company
• Experience working in a large public corporation
• Good knowledge of Walt Disney World, Disneyland Resort and Disney Signature Events teams
• Experience supporting at Vice President level or higher
• Travel Industry experience/knowledge
• PowerPoint presentation skills
• Knowledge on databases such as Access or similar; curiosity with new tools

Preferred Education

• Preferred-Bachelor’s degree and/or equivalent experience

Job Posting Segment:

Commercial Strategy

Job Posting Primary Business:

Disney Destinations Sales Solutions (WDW)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Celebration, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-08-15