The Duff & Phelps team brings together a rare mix of skill, experience, education and credentials in a collegial, collaborative environment.

Job Description

DUTIES AND RESPONSIBILITIES: (List in order of importance including any supervisory responsibilities):

    Administrative/Office Services:

• Handles general administrative tasks for the firm as assigned. Provides primary and backup support to the Office Services department, including receptionist duties, stocking supplies, meeting setups, and other tasks. Also provides administrative support to the Compliance department.
• Supports the firm’s accounts payable process by reconciling invoices, preparing check requests, and reviewing expense reports for accuracy and approval, ensuring timely submission to Corporate Accounting in accordance with submission deadlines.
• Resolves billing and accounting matters, escalating to the MD of Investment Administration & Operations when necessary.
• Prepares monthly accrual reports, assists with fixed assets inventory reviews and other specific A/P requests.
• Drafts, reviews, distributes, and maintains designated correspondence, reports, and presentations for projects requiring an understanding of the context and company/department policies. Independently logs, prepares, and distributes information as delegated.
• Supports senior management in creating presentation materials for client meetings, board presentations, and special projects as assigned.
• Manages the record retention program for both on-site and off-site files and prepares an annual purge recommendation list for approval by the Chief Compliance Officer, Chief Risk Officer, and Virtus Legal. Ensures accurate preparation of outgoing files to maintain record integrity and enable quick retrieval.
• Serves as a backup to the receptionist for handling contracts and database retention, with necessary knowledge required at times for processing vendor invoices.
• Provides Concur training to new employees and support to all staff when required.
• Performs other duties as assigned by the CCO, MD of Investment Admin, or other senior management.

Compliance:

• Supports the interpretation, implementation, and enforcement of the company's Code of Ethics concerning personal trading.
• Creates and maintains compliance files and records, including product and account documentation.
• Helps prepare certain necessary regulatory filings.
• Assists with electronic communications surveillance.
• Performs various compliance tasks as directed by senior management.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required for the position.  Other duties may be assigned from time to time by management. 

MINIMUM QUALIFICATIONS: (education, experience, certifications, licenses & skills required)

• High School Diploma or GED and/or vocational, technical or business school coursework, and three (3) years of current work experience providing administrative support to a team in an office location.
• 3-4 years of related work experience in general accounting (i.e., A/P, budgeting, accruals, fixed assets) and expense reporting.
• Proficiency using Concur and Workday for processing invoices and expense reports preferred.
• Strong PC skills with advanced proficiency using MS software (Word, Excel, Power Point and Outlook) and internet research capabilities.
• Detail-oriented with the ability to manage multiple projects simultaneously, establish priorities, work independently, accept coaching, handle interruptions and proceed with objectives without supervision.
• Knowledge of modern business terminology, with the ability to comprehend new company-specific terminology, and policies & procedures to respond to inquiries appropriately.
• Excellent communication skills (verbal and written) to create and proofread correspondence and presentations, and interface with clients.
• Strong organizational, analytical, interpersonal and time management skills.
• High energy, positive "can do" attitude demonstrating flexibility and teamwork.

PHYSICAL REQUIREMENTS:

• Willingness to work in a hybrid work environment (i.e., combination of in-office and remote work).
• Ability to remain in a stationary position at least 50% of the time.
• Ability to operate a computer and perform repetitive motion activities.
• Ability to work flexible hours and/or overtime when required.

Base Salary Range: $76,000 to $85,000/annually

The starting salary offer will vary based on the applicant’s education, experience, skills, abilities, geographic location, internal equity, and alignment with market data.