The role

We are currently seeking an enthusiastic Event Coordinator to join our Clients and Markets team in our Sydney office. Reporting to the Event Manger, the primary objective of this role will be to assist in delivering events for all practice groups and working cohesively to ensure a high level of support and coordination is provided for firm events including employee, industry and client functions.

Key responsibilities include:

• Work independently in coordinating the logistics and set up associated with all local events
• Collate, enter and maintain event requirements in the event booking software programme (CABS)
• Create event briefs, research venues and suppliers, source and negotiate quotes and manage event budgets
• Collate any required event materials, prepare event schedules and manage event timelines
• Communicate relevant correspondence and event requirements to the appropriate supporting departments for processing and executing events
• Communicate to local staff details of relevant internal and external events
• Attend events and assist with on-site logistics and running of the event, as required
• Code and process invoices associated with event expenditure
• Undertake a range of administrative tasks in support of the local Events department function including supporting the Events Manager and other C&M Managers, Advisers and Co-ordinators where necessary
• Participate in various national business development projects.

Skills & Experience

To be successful in this role, you will have:

• Completed, tertiary qualifications in event management or Marketing
• Minimum 2 years' experience in Corporate Events, Business Development within a professional services environment
• Events booking software (CABS or equivalent) and client relationship database (Interaction) experience desirable
• Flexibility with working hours
• Corporate events experience is essential
• Proven ability to use Microsoft applications including Word, Excel, Outlook and PowerPoint
• Strong administration, organisational and time management skills.

In addition to this, we're looking for a resilient, self-starter. Someone who is able to work autonomously and is focused on attention to detail and providing an outstanding service to their clients.

The Clients and Markets team

The Clients and Markets (C&M) team is responsible for providing services and advice on client relationship management and marketing, development of tenders and other marketing materials, event management, market and industry research and analysis, media and corporate affairs, legal communications and branding and design.

#LI-AS

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Alexandra Smith, (02) 9353 4446

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.