JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Role Overview

As the Facilities Coordinator (Finance & Operations), you will play a pivotal role in balancing financial meticulousness with day-to-day facilities excellence. You will be responsible for managing site finances, purchase orders, and budget tracking, alongside driving key operational and sustainability initiatives. Your mission is to ensure the team seamlessly meets both JLL’s and the client’s deliverables on time, maintaining the highest KPI and quality standards.

This is a dynamic role that requires a high degree of dependability, flexibility, and a proactive mindset. Because facilities operations are fluid, this position extends beyond a standard 9-to-5 routine; it requires exceptional time management to meet strict financial deadlines and operational needs.

Key Responsibilities

1. Financial Administration & Budgeting

• End-to-End Procurement Lifecycle: Raise Purchase Orders (POs) and route copies efficiently to vendors and the JLL and client systems.
• Goods Receipt (GR) Management: Prepare and submit accurate JLL Goods Receipts in a timely manner.
• Invoice & AP Coordination: Check, verify, and route vendor invoices to the JLL Accounts Payable (AP) team, ensuring flawless processing ahead of strict monthly cut-off dates.
• Financial Reporting & Tracking: Review funding reports, accurately log service periods, and continuously track, review, and validate all POs, GRs, and invoices.
• Account Reconciliation: Proactively resolve outstanding vendor invoices, requesting and reviewing Statements of Account (SOA) as necessary.
• Budgeting Support: Partner with leadership to assist in the preparation and forecasting of the yearly financial budget.
• Ad-Hoc Support: Provide administrative support for miscellaneous financial and procurement tasks as required.

2. Day-to-Day Operations & Workplace Experience

• Sustainability Co-Champion: Drive on-site sustainability initiatives, aligning workplace practices with JLL and client green goals.
• Office Decor & Environment: Lead the setup, coordination, and execution of seasonal and office decor projects to maintain a vibrant workplace experience.
• Procurement Support: Assist with the sourcing and procurement of vendors, services, and supplies as operational needs arise.
• Stationery Management: Oversee inventory and optimize pricing structures for all office stationery and supplies.
• Cross-Functional Backup: Act as a reliable backup for other facilities team members to ensure uninterrupted site operations during leave or peak periods.

Skills & Qualifications

Technical & Professional Competencies

• Financial Acumen: Prior experience handling POs, GRs, invoicing, and basic budgeting within a corporate environment.
• Facilities Awareness: A foundational understanding of workplace operations, vendor coordination, and office administration.
• Time Management: Exceptional organizational skills with a proven track record of meeting tight financial closing and project deadlines.

Attributes for Success

• Resilience Under Pressure: Ability to remain poised, polite, and deeply professional during high-pressure situations or interpersonal conflicts.
• Adaptability: A flexible approach to working hours to accommodate event setups, urgent operational needs, or end-of-month financial deadlines.
• Culture Fit: A mature, level-headed professional who brings a collaborative, positive, and fun-loving attitude to a fast-paced team environment.

Location:

On-site –Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.