Job Summary:

Performs a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.

Principal Responsibilities:

• Provides administrative support to organization/department. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars and diaries.
• May arrange business travel, coordinate meeting arrangements, and/or track expenses.
• Serves as a liaison between executives, managers, staff, customers and visitors.
• Researches and summaries complex information in preparation for meetings and special projects
• May draft responses to correspondence, researches and compiles information for special projects, or prepare reports as required.
• Other duties as assigned.

Job Level Specifications:

• Acquires basic skills through work experience or formal training to perform routine tasks.
• Tasks are routine, repetitive and manual in nature with minimal complexity or variation and specific to the job.
• Work is performed under supervision with detailed instructions. Priorities are provided for performing work.
• Interacts mostly with immediate peers within assigned team. Based on nature of the role, may respond to requests from others in the organization.
• Impact of decisions is primarily contained to the work of the job.

Work Experience:

• Typically requires less than one year of related experience.

Education and Certification(s):

• High School Diploma or equivalent

Distinguishing Characteristics:

• Provides administrative support to a department, region, site, or group.
• Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.