Scheduled Hours

40

Position Summary

Grant Specialist (GS) plays a vital role in the sponsored project life cycle, ensuring that expenses charged to sponsored awards adhere to sponsor guidelines and are successfully administered and closed out.

Job Description

Primary Duties and Responsibilities

• Transaction Approval: Reviews and approves all non-payroll transactions related to non-federal grants and contracts to ensure compliance with university and sponsor guidelines. Primary issues involve sufficient justification, date of discovery, reasonableness, timelines and department approvals.
• Transactions will be reviewed at daily scheduled intervals; approval/disapproval should be initiated within one business day.
• Contacts and communicates with departments to resolve compliance issues regarding these transactions. 
• Reviews and approves payroll accounting adjustments in accordance with university and sponsor guidelines.
• Educates university personnel daily on compliance issues regarding non-federal grants and contracts. 
• Processes no-cost extension requests and sponsor amendments.
• Monitors inbox submissions and processes incoming form requests from departments and school personnel.
• Closes out accounting records for awards.
• Back-up approver for daily transactions as necessary and special projects as assigned.

Preferred Qualifications

• Bachelor’s degree in Accounting or related Business field. 
• Prior experience with grants or university Accounting.  
• Strong PC skills (Microsoft Word and Excel) and effective communication skills.
• Ability to read, comprehend and communicate WU/agency guidelines.  Ability to work in a network system.
• Manage high volume workload efficiently.
• Excellent communication and customer services skills (both written and verbal).
• Strong attention for detail.​

Required Qualifications

• High school diploma or equivalent high school certification,
• Sixty (60) semester hours of college including twelve (12) hours of accounting or four (4) years of professional accounting experience.

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.