Job Summary

The Supervisor is responsible for overseeing daily office administration operations to ensure smooth and efficient business support services. This role supervises administrative functions, coordinates office facilities and vendor management, supports workplace policies and procedures, and ensures effective communication and operational support across departments.

Key Responsibilities

• Supervise and coordinate daily administrative operations and office support functions.

• Manage office facilities, maintenance, repairs, cleanliness, and workplace safety arrangements.

• Monitor office supplies inventory and coordinate procurement activities.

• Liaise with external vendors, service providers, landlords, and contractors to ensure service quality and cost efficiency.

• Support company events, meetings, travel arrangements, and employee activities.

• Maintain proper filing systems, records management, and administrative documentation.

• Review and improve administrative workflows, policies, and procedures to enhance operational efficiency.

• Support budget control and monitor administration-related expenses.

• Supervise and provide guidance to receptionist and office assistants where applicable.

• Ensure compliance with company policies and local regulatory requirements.

• Coordinate office renovation, relocation, or workspace planning projects when required.

• Assist in handling insurance, office licenses, and service contract renewals.

• Support HR and management on ad hoc administration projects and assignments.

Requirements

• Diploma or above in Business Administration, Management, or related disciplines.

• Minimum 5 years of administration experience, with supervisory experience preferred.

• Strong organizational, communication, and interpersonal skills.

• Mature, proactive, detail-minded, and able to work independently.

• Good vendor management and problem-solving skills.

• Proficient in Microsoft Office applications.

• Good command of English and Chinese.

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

What’s In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

Don’t meet every single requirement? Apply anyway.

At Tech Data, a TD SYNNEX Company, we’re proud to be recognized as a great place to work and a leader in the promotion and practice of diversity, equity and inclusion. If you’re excited about working for our company and believe you’re a good fit for this role, we encourage you to apply. You may be exactly the person we’re looking for!

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.