Job Summary: 

This position is responsible for program management and administrative facets of signature CLAS Center for Experiential Learning (CCEL) efforts including the CLAS Voyage. This position will work closely with CLAS Center for Experiential Learning staff, the CLAS Associate Dean for the Voyage, and other GVSU partners. Some travel and occasional evening and weekend work may be required.

Essential Functions:

• Responsible for the coordination/completion and the quality of the clerical work for CCEL and the Voyage which includes answering telephones, providing information, or routing calls to appropriate person; open and route incoming mail (physical and electronic) and prepare outgoing mail, including bulk mailings; handling the CCEL email account.
• Provide administrative support and project management for CCEL and the CLAS Voyage including scheduling meetings, creating meeting agendas, taking minutes, maintaining and updating files and record keeping systems, and website organization and maintenance, and social media.
• Assist in the development and implementation of the CCEL planning and budgeting processes; review budget reports and reconcile the reports with the department/office records.
• Generate reports, correspondence, presentation materials, packets and/or handouts, spreadsheets and graphics, and other similar materials using computer systems.
• Coordinate on-campus events and programs by reserving rooms, ordering AV equipment, ordering food, and assisting with hosting the functions.
• Assist with the experiential learning programs including Handshake and Workday job postings, handling student payroll, and communication with students.
• Respond to student inquiries as needed and make appropriate referrals.
• Responsible for ordering office supplies; process various university forms.
• Attend training and professional development sessions to stay current on best practices.
• Perform other duties as required/assigned by leadership.

Non-Essential Functions:

(Listed any functions of the job which does not meet the test of essential.)

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgment.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Some college work.
• Website management experience.
• Experience with event coordination.
• Experience with managing budgets.
• Experience with grant monitoring and reporting.
• Experience in settings that engage in programming for service-learning, off-campus study, undergraduate research, internships, and/or career planning.

Supervision Received

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division. 

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned

Job Classification/Range: C4 Level. Minimum starting wage of $22.05 per hour.

• Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

College: The College of Liberal Arts and Sciences (CLAS) is the largest college at Grand Valley, offering over 50 bachelor degrees and a growing number of advanced degrees in the natural and mathematical sciences, the fine arts and humanities, and the social sciences. CLAS is a student-centered and diverse learning community that engages in critical inquiry, extending knowledge to enrich and enliven individual and public life. Our faculty are active teacher-scholars committed to equitable, inclusive, career-connected, and community-engaged liberal arts and sciences education. There are many opportunities for collaboration within CLAS and across a broad group of partners on and off campus. We are interested in attracting a cohort of new faculty committed to these core values as we seek to foster a community where members from all backgrounds can live, learn, and thrive together.

Campus/University:  Grand Valley University (GVSU) is a public comprehensive institution located in West Michigan with campuses in Allendale, downtown Grand Rapids, and Holland, plus centers in Detroit, Muskegon and Traverse City. The University attracts more than 22,000 undergraduate and graduate students with high quality programs and state-of-the-art facilities and has been nationally recognized for innovativeness and its contribution to students’ social mobility. The greater Grand Rapids metropolitan area has a population of around one million people, is affordable, and offers rich cultural amenities. Grand Valley is located within easy driving distance of Chicago, Detroit, Lake Michigan beaches, and many other superb summer and winter recreational venues. Information can be found at Community Resources - Human Resources - Grand Valley State University (gvsu.edu). Grand Valley is highly rated for safety, sustainability, and veteran and LGBTQ friendliness, and is committed to supporting employees and their families in work-life balance. The university seeks to create an inclusive and diverse environment for faculty and students while promoting enrichment of society through excellent teaching, active scholarship, and service. More information can be found at Grand Valley State University (gvsu.edu).

How to Apply:

Apply online at GVSU Careers. The online application will allow you to attach these materials, in the same file location. A complete application must include: (1) a cover letter addressing qualifications, your motivation to take this position, and how you would address diversity, equity, inclusion, and access in the context of this position (2) résumé, (3) and contact information for three professional references. If you need assistance, call Human Resources at 616-331-2215.  Email questions about the position to Deborah Herrington ([email protected]).

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline:  The review process will begin October 4, 2024 and posting may be closed at any time thereafter.

Allendale, Michigan 49401 - (616) 331-5000

For more information about Grand Valley, see our website at www.gvsu.edu

Grand Valley State University is an EOE which includes protected veterans and individuals with disabilities. See http://www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Must have the physical stamina to work long hours and/or more than 5 days per week.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.