Buyer I WMCG

Posted:
10/10/2024, 4:57:23 PM

Experience Level(s):
Junior ⋅ Mid Level ⋅ Senior

Field(s):
Customer Success & Support ⋅ Sales & Account Management

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Job Posting

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.


 

A Brief Overview

Creates and issues purchase orders based on end-user requests and/or requirements. Facilitates the procure to pay processes by verifying, preparing, and forwarding purchase orders to suppliers as well as confirming orders and authorizing invoice payments. Assists in establishing requirements consistent with materials and supplies standardization. Collaborates with end-user departments to clarify purchase requisitions, identifies departmental/clinical needs, and refines specifications for future purchase orders. Assists in establishing requirements consistent with materials and supplies standardization. Collaborates with end-user departments to clarify purchase requisitions, identifies departmental/clinical needs, and refines specifications for future purchase orders. Knowledgeable of all systems that integrate with current MMIS, Strata/GHX /eFax.


 

What you will do

  • Purchasing

    o Ability to determine the correct method to process purchase orders based on total cost, timeliness, and existing contracts.
    o Reviews requisitions for assigned service lines and departments for completeness of information and adherence to Wellstar Purchasing Policies and Procedures
    o Process order to procure requisitioned products and/or services.
    o Prepares and places Purchase Orders (PO)s according to established policies/processes MMIS/ERP system.
    o Ensures processing of emergency or overnight orders as required by service line / departments.
    o Obtains recommendations from suppliers for substitute items as well as obtains approval of alternate items from requisitioning department.
    o Utilizes and manages Open Purchase Order report to track & monitor all open purchase orders efficiently and accurately.
    o Works with the distribution and receiving teams to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products.
    o Resolves all invoice discrepancies
    o Interprets and applies system procurement rules and policies consistently and with sound judgment
    o Verifies PO order placement and receipt confirmation for all orders, via GHX and makes necessary adjustments to purchase orders.
    o Processes returns as requested and/or required. Manages return goods authorization (RGA) process as required including receipt of credits as appropriate
    o Validates the vendor adheres to the terms and conditions of the agreements
    o Prepares and maintains purchase orders and supporting documents

    60%
    • Contract & Data System Management
      o Assists Supply Chain Contracts team and assigned departments by providing reports and purchasing guidance when requested
      o Assists Supply Chain Data Systems team with appropriate item and vendor file assistance as needed.
    5%
  • Support Management
    • Assists Value Analysis teams with data elements to assist with projects.
    • Assists Receiving department with resolving shipments in error with orders.
    • Provides assigned service lines / department end users & requisitioners with system requisition processes training as necessary.
    • Assists assigned services lines / departments with sourcing and vendor options
    • Ability to explain and clarify purchasing procedures to internal departments as well as vendors.
    5%
    • Vendor/Supplier Management
      o Facilitates and enforces vendor credentialing with end-user departments and suppliers.
      o Ensures supplier contract accountability and adherence. Works with Supply Chain Contracts to ensures timely updates of vendor price files.
      o Assists with supplier onboarding and vendor file maintenance.
      o Monitors supplier performance and deliverables and reports vendor issues and/or concerns to Supply Chain leadership
    5%
  • Financial Stewardship:
    • Works closely with Value Analysis Teams and leadership to implement effective sourcing strategies for major commodity groups and non-salary expense savings initiatives
    • Supports annual departmental savings goals and objectives
    • Works with vendors and departments to ensure execution of identified cost savings as required
    • Requests, reviews and/or benchmark quotes to secure the most competitive bids for organization.
    • Utilizes third-party resources to obtain best industry price available (ECRI, Vizient Savings Actualyzer, etc.)
    • Assists departments in product selection based on best financial and quality options.
    5%
  • Communication:

    o Reports on task progress and answers targeted questions about progress as requested.
    o Responsible for providing updates on specific requisitions, purchase orders or backorders as required.
    o Serves as the liaison between departments and vendors in relation to all purchasing activities
    o Articulates and demonstrates empathy with customers' needs, including time line and scope.
    o Ability to anticipate probable customer questions and provides timely answers to unanticipated questions.
    o Uses daily interactions with others to develop or strengthen internal and external professional relationships.
    o Informs Supply Chain leadership of any potential risks which would have any negative financial, customer, or patient outcomes.
    o Responds to Emails and telephone calls within an acceptable (24 – 48 hour) time frame.
    o Meets with vendors and key stakeholders on new projects and process improvement.

    5%
  • Quality:
    • Analyze order requisitions and review for accuracy and completion.
    • Solve problems with orders in an efficient and timely manner.
    • Is attentive to detail and accuracy, is committed to excellence.
    • Looks for continuous improvements in current work processes .
    • Assists Supply Chain leaders in process and project management improvements.
    • Assists in the targeting and achieving results, while striving for “best practice” attainment.
    • Supports front-line clinical teams in achieving patient care excellence.
    5%
  • Teamwork:
    • Ability to work well with a team.
    • Reports task(s) progress to others as required, incorporating concepts from multiple streams of thought or data sources.
    • Manages internal peer conflicts successfully without resorting to escalation.
    • Forms professional relationships with teammates based on mutual respect and trust.
    • Contributes to pleasant and professional discussions about best approaches/practice with other team members.
    5%
  • Personal Responsibility:
    o Strong interpersonal skills; able to forge internal customer and external supplier relationships.
    • Able to thrive in a high-stress and fast-paced environment.
    • Ability to comply with existing processes and policies and the ability to adapt quickly to new processes within the organization.
    • Demonstrates an understanding of the sensitive nature of the work and the importance of confidentiality as outlined in policy and as directed by the nature of the job.
    • Accepts responsibility for own growth and development through in-services, required programs, and educational offerings.
    • Handles multiple, multi-disciplinary assignments at any one time.
    • Works independently and responsibly in meeting deadlines and setting priorities.
    • Demonstrates a willingness to perform additional tasks.
    • Performs other duties as assigned and/or required.
    5%
Qualifications
  • Minimum 4 years office experience with emphasis on basic business, supply chain/purchasing, accounting principles. or related Required
  • Working knowledge of automated materials management information systems (MMIS) Required
  • Previous buying experience, or ability to demonstrate comparable knowledge and skills in procurement processes. Preferred
  • Knowledge of medical/surgical products, services and/or vendors utilized in a hospital setting Preferred
  • General knowledge of commodities in area of specialization Preferred
    Our people are passionate about what they do, the product they sell, and the customers they serve. If you're looking for an opportunity to be an opportunity to be a part of a work family that values collaboration, innovation and dedication, we're the right company for you.

    Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.