o Ability to determine the correct method to process purchase orders based on total cost, timeliness, and existing contracts.
o Reviews requisitions for assigned service lines and departments for completeness of information and adherence to Wellstar Purchasing Policies and Procedures
o Process order to procure requisitioned products and/or services.
o Prepares and places Purchase Orders (PO)s according to established policies/processes MMIS/ERP system.
o Ensures processing of emergency or overnight orders as required by service line / departments.
o Obtains recommendations from suppliers for substitute items as well as obtains approval of alternate items from requisitioning department.
o Utilizes and manages Open Purchase Order report to track & monitor all open purchase orders efficiently and accurately.
o Works with the distribution and receiving teams to ensure that all deliveries satisfy the assigned purchase orders and report any back-ordered or missing products.
o Resolves all invoice discrepancies
o Interprets and applies system procurement rules and policies consistently and with sound judgment
o Verifies PO order placement and receipt confirmation for all orders, via GHX and makes necessary adjustments to purchase orders.
o Processes returns as requested and/or required. Manages return goods authorization (RGA) process as required including receipt of credits as appropriate
o Validates the vendor adheres to the terms and conditions of the agreements
o Prepares and maintains purchase orders and supporting documents

• Contract & Data System Management
  o Assists Supply Chain Contracts team and assigned departments by providing reports and purchasing guidance when requested
  o Assists Supply Chain Data Systems team with appropriate item and vendor file assistance as needed.

• Assists Value Analysis teams with data elements to assist with projects.
• Assists Receiving department with resolving shipments in error with orders.
• Provides assigned service lines / department end users & requisitioners with system requisition processes training as necessary.
• Assists assigned services lines / departments with sourcing and vendor options
• Ability to explain and clarify purchasing procedures to internal departments as well as vendors.

• Vendor/Supplier Management
  o Facilitates and enforces vendor credentialing with end-user departments and suppliers.
  o Ensures supplier contract accountability and adherence. Works with Supply Chain Contracts to ensures timely updates of vendor price files.
  o Assists with supplier onboarding and vendor file maintenance.
  o Monitors supplier performance and deliverables and reports vendor issues and/or concerns to Supply Chain leadership

• Works closely with Value Analysis Teams and leadership to implement effective sourcing strategies for major commodity groups and non-salary expense savings initiatives
• Supports annual departmental savings goals and objectives
• Works with vendors and departments to ensure execution of identified cost savings as required
• Requests, reviews and/or benchmark quotes to secure the most competitive bids for organization.
• Utilizes third-party resources to obtain best industry price available (ECRI, Vizient Savings Actualyzer, etc.)
• Assists departments in product selection based on best financial and quality options.

o Reports on task progress and answers targeted questions about progress as requested.
o Responsible for providing updates on specific requisitions, purchase orders or backorders as required.
o Serves as the liaison between departments and vendors in relation to all purchasing activities
o Articulates and demonstrates empathy with customers' needs, including time line and scope.
o Ability to anticipate probable customer questions and provides timely answers to unanticipated questions.
o Uses daily interactions with others to develop or strengthen internal and external professional relationships.
o Informs Supply Chain leadership of any potential risks which would have any negative financial, customer, or patient outcomes.
o Responds to Emails and telephone calls within an acceptable (24 – 48 hour) time frame.
o Meets with vendors and key stakeholders on new projects and process improvement.

• Analyze order requisitions and review for accuracy and completion.
• Solve problems with orders in an efficient and timely manner.
• Is attentive to detail and accuracy, is committed to excellence.
• Looks for continuous improvements in current work processes .
• Assists Supply Chain leaders in process and project management improvements.
• Assists in the targeting and achieving results, while striving for “best practice” attainment.
• Supports front-line clinical teams in achieving patient care excellence.

• Ability to work well with a team.
• Reports task(s) progress to others as required, incorporating concepts from multiple streams of thought or data sources.
• Manages internal peer conflicts successfully without resorting to escalation.
• Forms professional relationships with teammates based on mutual respect and trust.
• Contributes to pleasant and professional discussions about best approaches/practice with other team members.

• Able to thrive in a high-stress and fast-paced environment.
• Ability to comply with existing processes and policies and the ability to adapt quickly to new processes within the organization.
• Demonstrates an understanding of the sensitive nature of the work and the importance of confidentiality as outlined in policy and as directed by the nature of the job.
• Accepts responsibility for own growth and development through in-services, required programs, and educational offerings.
• Handles multiple, multi-disciplinary assignments at any one time.
• Works independently and responsibly in meeting deadlines and setting priorities.
• Demonstrates a willingness to perform additional tasks.
• Performs other duties as assigned and/or required.