Scheduled Hours

37.5

Position Summary

The Facilities Assistant reports directly to the Associate Dean of Facilities Design, Construction, and Management. The Facilities Assistant coordinates efforts for facilities related issues and initiatives for smooth operations within the School, playing a significant role in the daily operations of the school. These tasks would involve interaction with a number of other University Departments, vendors associated with the University, as well as Faculty, Staff, and Students. The Assistant will provide administrative support to the Associate Dean.

Job Description

• The first point of contact to handle facilities related issues for the school. Initiate Work Orders to various departments/divisions within the University while providing excellent customer service and resolution to minimize the issues that require the Associate Dean’s attention. These departments include, but are not limited to, Maintenance, Lock Shop, Housekeeping, delivery personnel, Information Services & Technology, Card Access, and others.
• Provides administrative support to the Associate Dean.
• Coordinates, organizes and maintains the Director’s calendar, ensuring efficient and effective use of time. 
• Responsible for scheduling appointments, meetings, conference rooms, and Zoom links for managers and other team members.
• Prepare agendas, attend meetings, take notes, and prepare and distribute meeting minutes as requested.
• Researches, gathers data, writes and prepares reports, communications, presentations, letters, memos, and emails for the Director as needed. 
• Initiates, edits, and/or prepares drafts of letters, memos, and other correspondence in advance.
• Responsible for project-based tasks as assigned.
• Manage Furniture Inventory so that furniture requests within the School can be handled efficiently.
• Oversee storage of surplus furniture so that pieces are easily accessible.
• Work with movers contracted by the School for tasks associated with either offices or labs.
• Handle deliveries at the Brauer Hall Dock. These are deliveries destined for the Research Laboratories.
• Maintain database of keys and access codes to rooms throughout the School.
• Manage the procurement and distribution of keys.
• Handling of warranty issues on School purchases.
• Serve as a resource to the departments within the School for the efficient procurement of goods and services.
• Serve as an Emergency Preparedness Coordinator and serve on the McKelvey Emergency Preparedness Committee.
• Serve as school lead for annual Space Management survey.
• Ongoing review of the presentation of the school’s cleanliness and appearance; condition of furniture, walls, floors, etc.
• Work with other individuals/departments within the School when interaction with Facilities related issues are needed. These might include, but are not limited to, Special Events and Planning, Lab Safety, Departmental Administrators, etc.
• Other duties and tasks as assigned.

WORKING CONDITIONS / EQUIPMENT: 

Position, at times, will necessitate travel between Engineering’s eight buildings on the Danforth Campus to check on various vendors, technicians, and deliveries.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Adaptability, Computer Literacy, Confidentiality, Decision Making, Detail-Oriented, Fast-Paced Environments, Highly Resourceful, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Proactive Approach, Professional Etiquette, Supervision, Workday, Work Efficiency

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.