Posting Date

04/02/26

Application Deadline

04/05/26

Pay Range

Anticipated Hiring Range: $20.25 - $25.38 hourly
Full Pay Range: $20.25 - $30.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Human Resources

About the Position

Choose a career that's bound to keep you on your toes!

As the Payroll & Records Coordinator, you're sure to be busy from the beginning to the end of your workday as you help process records for over 14,000 employees. The Payroll & Records Coordinator provides administrative support to staff and ensures that centralized payroll and records management services are provided to County departments and employees, employee records are maintained accurately, and employees are paid accurately and on time.

Choose an organization where quality is everything and the people really matter. Apply today and make an impact!

About Us

We lead. We innovate. We make government better!

 

Our HR professionals are committed to collaborating with County leadership, employees, and citizens to create a work environment characterized by trust, integrity, and innovation. We understand that people are more than professionals, which is why we strive to help our employees maximize their full potential both in life and the workplace. Our work culture seeks to enrich our employees’ lives through additional education, benefits, wellness, and employment. We lead the way with outside-the-box solutions while providing best-in-class HR service.

 

We are Maricopa County Human Resources, transforming government jobs to feel like anything but government.

 

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more!  Work With Us | Maricopa County, AZ

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We Require

• Two years of administrative support experience, which includes heavy customer contact, experience assisting walk-in customers or customers via email or telephone

• High school diploma or GED

• A combination of related post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

 

We Also Value

• Three or more years of administrative support experience

• Experience in a Human Resources office or payroll environment

 

Job Contributions

• Greet and answer the doorbell for visitors and County employees

• Respond to customer and County employee inquiries and requests

• Answer the main Payroll/Employee Records multi-line phone and route each call to the appropriate party

• Assist with monitoring the U-confirm website for verification of employment and refer companies to this website

• Complete VOE (verification of employment) for County employees

• Maintain appropriate telephone logs

• Record in Payroll's Cash Management Log the money received and give the appropriate payroll specialist as well as receive monies from employees for copies of payroll/employee record copies; maintain Payroll Receipts and remit monies to HR Administration

• Audit and calculate new Service Dates for new leave eligible employees and prepare communications to notify employees, departments, and Payroll/Employee Records of new dates and needed adjustments

• Record incoming affidavits for lost warrants, etc., and forward to appropriate parties for approvals and processing

• Audit all A-4s and W-4s and Direct Deposits that have been input

• Prepare and make available payroll data for subpoenas as requested by Employee Record

• Process monthly Work Location Audit and communicate with departments that have employees that have work locations not indicated

• Process and review the ASRS Enrollments of all new and newly rehired employees

• Direct incoming emails with attachments from Maricopa County departments and distribute the attachments through OnBase Imaging system to be completed by a Payroll or Records Specialist

• Log walk-in documentation and retirement forms for Payroll & Records

• Process donation of leave requests for all Maricopa County Departments

• Assist with scanning appropriate documentation to employee files

 

Working Conditions

• Work primarily occurs in an office setting and is not substantially exposed to adverse environmental conditions

• Requires sitting, walking, or standing to a significant degree

• Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree

Selection Procedure

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

 

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [email protected] to initiate the interactive process.

 

Apply Now!