What you’ll do
Abarca is igniting a revolution in healthcare. We built our company on the belief that we are redefining pharmacy benefits with smarter technology, but this is just the beginning…
As a Business Partner, Project and Portfolio Management, you’ll partner with the Portfolio Manager to help us optimize the delivery of our strategic projects and programs. You will be responsible for collecting, analyzing, and reporting data on the performance, status, risks, and issues of the projects and programs in our portfolio. This includes providing data-driven insights and visualizations to optimize our project portfolio, as well as the administration of our project management tool and its improvement. You’ll also support our team by providing visualizations through tools like Power BI so we can provide the necessary information to our partners.
In this role, you’ll manage approved projects from conception through completion, including scope, time, and budget, following our Project Management and Process Improvement methodology. You will be accountable for each assigned project and must document the status, agreements, and “learnings” from all meetings and presentations. You’ll be expected to document status, agreements and learnings from all meetings and presentations, and lead overall coordination, status reporting and stability of project work efforts.
You’ll do this through creative, solid, conceptual, and problem-solving skills that enable our partners to translate requirements (business goals and user needs) into interaction and design solutions.
The fundamentals for the job…
- Collect, analyze, and interpret data to measure and improve the portfolio's performance, value, and health.
- Prepare and present reports and dashboards on the portfolio status, progress, performance, risks, and issues to relevant stakeholders.
- Conduct project health checks to validate the health of the portfolio, identify areas for improvement, and provide necessary data and trends to support the improvement of the project and process improvement management practices.
- Support the project portfolio manager in developing and implementing portfolio management processes, policies, and standards.
- Administrate our project management tools, make improvements as necessary, and support the team in troubleshooting issues with them
- In this role, you’ll be responsible for managing multiple medium-sized projects or 1-3 highly complex large-sized projects.
- You are to oversee overall coordination, status reporting and stability of project work efforts.
- You’ll establish and implement management processes and methodologies to ensure projects are delivered on time, within budget, adhere to high quality standards and meet expectations.
- You get to define the scope, develop plans, manage milestones, develop, and carry out appropriate communication plans with stakeholders; you also develop relationships with cross functional partners and align project timelines to ensure they are completed meeting stakeholder needs.
- Assemble project plans and teamwork assignments, direct and monitor work on a daily basis, identify resources needed, perform quality reviews, and escalate functional, quality, and timeline issues appropriately.
- Keep track of key milestones and adjust plans and/or resources to meet customer needs.
- Schedule and monitor project deliverables.
- Coordinate communication with all areas that impact the scope, budget, risk, and resources of the project.
- Manage and update project plan using Microsoft Project tool and leverage others, such as ADO, to keep the team informed of status and deliverables.
- Provide weekly/monthly/quarterly progress reports to management, as needed.
- Provide oversight and leadership in executing projects from planning to completion to provide results to the business.
- Assess, prioritize, and provide a health check report of active projects.
- Provide advice to optimize business performance and assist in the development of the department’s strategy.
- Provide operational process improvements, identifying, analyzing & improving current business processes to optimize performance, meet best practices & improve quality.
- Work in tandem with other teams to automate processes, improve functionality, identify inefficiencies and areas for improvement, and drive advances that impact both, the team’s performance as well as the client expecting deliverables.
- Provide education, training and presentation of project updates, new processes, and tools for users.
- Be generally amazing and awesome to the point that people want to work projects of which you are in charge.
- Perform any other tasks or special projects as assigned.
What you’re made of
The bold requirements…
- Bachelor or Master’s Degree in Engineering, Business, or Economics (In lieu of a degree, equivalent relevant experience may be considered.)
- 3+ years of experience in project management areas and/or related roles.
- Experience with data analytics tools (e.g. Excel, Tableau, Power BI)
- Strong computer proficiency, knowledge of Microsoft Office products, and extensive experience using Excel and Microsoft Project tools. Knowledge of the Project Online and Power Apps is a plus.
- Experience leading cross-functional initiatives, driving performance, and executing on deliverables while leveraging tools and techniques.
- Excellent oral and written communication skills.
- We are proud to offer a flexible hybrid work model which will require certain on-site workdays (Puerto Rico Location Only).
- This position requires availability to work in a specified time zone or working schedule, accommodating the business needs of our clients and team members.
- This position may require availability for on-call hours, including evenings, weekends, and holidays, to promptly address emergent issues or provide necessary support as dictated by operational demands (if applicable).
Nice to haves…
- Experience with healthcare, pharmacy, Medicare Part D, and CMS regulations.
- PMI Credential (CAPM, PMP, PMI-ACP)
- Lean Six Sigma knowledge, LSS Green Belt certification is a plus.
Physical requirements…
- Must access and navigate each department at the organization’s facilities.
- Sedentary work that primarily involves sitting/standing.
At Abarca, we value and celebrate diversity. Diversity, equity, inclusion, and belonging are guiding principles of Abarca and ensure that Abarca’s workforce reflects the communities it serves. We are proud to provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, medical condition, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Abarca Health LLC is an equal employment opportunity employer and participates in E-Verify. “Abarca Health LLC does not sponsor employment visas at this time.”
The above description is not intended to limit the job's scope or exclude other duties not mentioned. It is not a final set of specifications for the position. It’s simply meant to give readers an idea of what the role entails.
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