Posted:
8/23/2024, 3:44:00 AM
Location(s):
Atlanta, Georgia, United States ⋅ Georgia, United States
Experience Level(s):
Junior ⋅ Mid Level ⋅ Senior
Field(s):
Operations & Logistics
Workplace Type:
On-site
WHERE PASSION + PURPOSE ALIGN
We are the curious. Problem solvers. Driven to unlock the potential in every system. Across five countries are 1,100 engineers, designers, and consultants collaborating to elevate the human experience, create more resilient communities, and protect the health of the planet. We transform the built environment by creating dynamic solutions — living systems — that are smart, resilient, and connected.
At Introba, this is why we show up every day. To use our curiosity for good. To inspire change. To empower changemakers
Introba provides world-class building engineering design, analytic, and consulting services at all scales, specializing in net-zero first thinking. Through the cultivation of thought leadership, we deliver sustainable and forward-thinking solutions to the most complex design challenges facing the world’s leading clients and partners.
You will be responsible for your time management and meeting agreed deadlines set by the team. You will also be accountable for the self-development of your career and actively learning from others, taking advantage of formal training and development, applying relevant academic or industry knowledge, and asking for help when needed. In addition, as a more senior member of the team, you will be accountable as a resource in deployment knowledge, medical equipment preparation and logistics processes, by assisting junior members through mentorship and on-site training.
Logistics folder setup within Introba project folder
Warehouse Onboarding and Logistics Kick-Off Meetings
Travel Planning
Coordinate with Procurement for pre-deployment readiness, including reporting, site location contacts and warehousing details.
Confirm site readiness with Project Manager including site accessibility, upcoming site activities that may limit deployment activities, any upcoming inspections, etc.
Assist project team with coordination of Vendor Installation (OFVI) delivery dates and on-site vendor management.
Provide daily updates to the team via a Post Installation Report, including site issues, follow up support needed for medical equipment items and any pertinent site details that need to be documented for resolution.
Provide signed copies of all door sheets and photos of each room to confirm receipt of medical equipment and location on site.
Document project site with photos to include standard room types, specialty clinical areas, and administrative spaces.
Create and maintain a Deployment Tracker for each project.
Provide necessary information to the appropriate teams within a timely manner.
Coordinate with team to confirm whether additional visits to site will be required to resolve any post installation issues.
When required, will assemble Owner Installed (OFOI) medical equipment items in preparation for deployment either at a warehouse, staging area or on site.
Prepare for assembly ahead of prep/tag by reviewing the medical equipment list and gathering assembly instructions, if necessary.
Provide a copy of assembly instructions to Logistics Operations Manager for items requiring unusual, lengthy, or difficult assembly.
Onboard and mobilize the warehouse team prior to deployment with Kick-Off Meeting
Provide and coordinate the deployment schedule with the warehouse to ensure staffing and staging is available and appropriate throughout entire deployment.
Manage load strategy and oversee the warehouse team during assembly confirming alignment with schedule and expectations.
Maintain consistent communication with the Introba team confirming receiving and deployment dates, adjusting warehouse scheduling as needed.
Maintain a list of lessons learned for each project to be shared with your team.
Mentor and train junior logistics specialists and medical equipment coordinators in the field
Cross-train with other departments within the MEQ platform to learn processes and procedures to grow your knowledge of a project lifecycle.
Responsible for maintaining a workload while not in the field and will need to initiate any necessary training to be able to assist teammates when time permits.
Travel is required for this role. You will be expected to be available to travel up to 90% of your billable time. Overtime in the field may be required which may also include travel and working outside of your normal schedule of Monday through Friday and an 8-hour shift.
Develop and impart current knowledge of medical equipment devices, vendors, and their catalog of products and ancillary offerings to team and junior staff.
Facilitate continuing education through research and comprehension of medical terminology, clinical modalities and their equipment needs.
Ability to read and understand floor plans and medical equipment drawings.
Familiarity with medical equipment specifications for mechanical, electrical, data, and plumbing as it relates to relevance of equipment changes/selection.
Understands and works to meet project schedule timelines.
Working familiarity with Bluebeam.
Conducts efficient and effective logistics kick-off and review meetings.
Knowledge of basic and intermediate medical equipment and its’ application within healthcare facilities.
Strong oral and written communication skills.
Strong analytical skills and ability to collect, organize and analyze data with strong attention to detail.
Possess strong organization and multitasking skills.
Computer proficiency required including spreadsheets and database.
Excellent attention to detail and accuracy, with the ability to identify coordination issues.
Computer literate, with good working knowledge of Microsoft Office suite.
Ability to maintain confidentiality with accessible company information.
Minimum 3 years’ experience in Healthcare Project Planning in either Logistics, Medical Equipment Planning/Coordination or Procurement or bachelor’s degree in healthcare, or supply chain related field preferred.
Data entry experience.
Highly organized, task driven, and able to meet multiple deadlines simultaneously.
Strong attention to detail is required, as are excellent written and verbal communication and interpersonal skills.
It is preferred that the candidate has had exposure to healthcare projects working as part of a medical equipment, supply chain or clinical procurement team.
Works Safely: demonstrates understanding / adherence to the firms’ policies & procedures regarding safety, health, and the environment. Raises safety concerns and issues to the attention of leadership.
Time Management: stays focused uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.
Customer Focus: committed to customer satisfaction. Seeks information to understand customer expectations, needs, issues and problems.
Takes Accountability - responds quickly, demonstrates persistence to bring issues to closure. Demonstrates strong attention to detail. Drives to achieve value added results.
Listening: effectively listens, correctly interprets messages. Asks questions if further clarification is needed.
Openly discloses shares information, motives, and intentions with others. Represents information accurately, completely and with integrity.
Clearly Communicates: clarifies purpose and importance, stresses major points, follows a logical sequence. Communicates with enthusiasm and impact.
Adjusts to the Audience - uses terms, examples, and analogies that others will understand. Seeks input, checks understanding.
Learn Continuously: Pursue ways to develop and apply new skills and knowledge.
Flexible and Adaptable: maintains a positive attitude, demonstrate willingness to try new ways of doing things. Supports vision and direction of the Firm.
Thinks expansively: views situations from multiple perspectives, brainstorms approaches and solutions. Thinks about potential impact outside of one’s own area.
Continuous improvement: target focus to address meaningful work issues that add value to the bottom line. Challenge paradigms seek alternative ways to solve problems.
Cooperates: Works collaboratively with others to establish and maintain positive work relationships; acknowledges other contributions. Challenges others’ ideas respectfully.
Contributes to Team Success offers assistance, fulfils team responsibilities, demonstrates a personal commitment to the team.
Involves Others - demonstrates openness to others’ ideas, fully involves others in team decisions and actions; values and uses individual difference and talents.
Facilitates Agreement - tries to build agreement on outcomes and actions.
#LI-Remote
Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions. *Benefits will vary by country location and may only be available in US or Canada.
We encourage all candidates to explore our total rewards offering.
Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.
Website: https://tylin.com/
Headquarter Location: San Francisco, California, United States
Employee Count: 1001-5000
Year Founded: 1954
IPO Status: Private
Last Funding Type: Venture - Series Unknown
Industries: Civil Engineering ⋅ Construction ⋅ Consulting ⋅ Information Technology ⋅ Infrastructure