Job Description:

About the Role

We are looking for an Executive Assistant to support our Chief Growth Officer and his senior leadership team. You are a proven team player, with a high degree of judgment and discretion, ensuring all administrative and logistical needs of the CGO and his team are met. The role focuses on efficient calendar management with a view to maximizing executives' time and productivity, balancing multiple projects, maintaining organized files, and preparing documentation ahead of meetings, trips, and conferences.

Other tasks include: creating reports, organizing travel and accommodations, taking minutes, and planning meetings/events. You should have a detailed understanding of the full Google suite, be fast at solving problems and have previous experience as an executive assistant. Most importantly, you must be self-motivated and have the proven ability to use discretion and tact, and display a high degree of professionalism. You will be based at our NYC office reporting to the Chief Growth Officer.

You Will:

• Understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
• Maintain the calendar for the CGO and his senior leadership team, being attentive to priorities and optimal use of the executive's time. The calendar should be managed with a two to three week view that is coordinated with the COS.
• Proactively manage the CGO's busy calendar with an awareness as to purpose, timeliness, participation and business rationale for meetings and events; minimize juggling of last minute requests/demands and shuffling of meetings.
• Provide a bridge for smooth communication between the CGO's office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Prepare daily pre-reads and meeting material with the Chief of Staff.
• Ensure that proper preparation of materials and files are available for each day's meetings and events.
• Arrange video conferences/teleconferences including tech support for all meetings.
• Prepare and file expenses.
• Handle travel planning and bookings (domestic and international) plus itinerary preparation.
• Coordinate catering needs.
• Identify processes that can be improved and proactively strive to maintain efficient workflows.

Office hours and travel requirements:

• In-office 4-5 days/week, with flexibility as and when CFO schedule allows
• Hours are 8:30am - 5pm M-F (with reasonable expectation of being reachable out of hours should urgent matters arise)

You Have:

• Minimum 5 + years experience as an executive assistant, supporting a C-Suite executive and senior leadership team members.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.
• Strong attention to detail.
• Understanding of the nuances of operating in a large corporate environment.
• Excellent writing skills.
• Clear and effective communication skills.
• Maintain and handle confidential information with superior judgment and discretion.
• Ability to manage multiple projects and people simultaneously.
• A positive, problem solving attitude.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

#LI-Onsite

Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Business Area:

Dow Jones - Marketing

Job Category:

Administration, Facilities & Secretarial

Union Status:

Non-Union role

Pay Range: $120,000 - $150,000

We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.

Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.

For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..