Bid & Proposal Specialist

Location: US Remote

World Fuel is a global leader in energy, fuel, and sustainability solutions, serving customers across aviation, marine, land, and government markets.

We are seeking a highly organized and detail-oriented Bid & Proposal Specialist to support our North American Land business. This role will manage competitive bid opportunities, coordinate cross functional teams, and ensure proposals are submitted accurately, on time, and in compliance with customer and company requirements. The position supports both government and commercial opportunities and plays a critical role in enabling business growth.

What You'll Do

• Manage the end-to-end bid and proposal process for government, commercial, and industrial opportunities.
• Coordinate responses to RFPs, RFQs, RFIs, and other customer solicitations.
• Develop project timelines, track deliverables, and ensure deadlines are met.
• Partner with Sales, Supply, Transportation, Finance, Legal, and Operations teams to gather information and approvals.
• Serve as the central point of coordination for assigned opportunities.
• Review proposal requirements and ensure submissions are accurate, complete, and compliant.
• Prepare, edit, and organize proposal documents and supporting materials.
• Support contract administration, process improvements, and best practice development.

What We're Looking For

• 3–5 years of experience in proposal management, bid management, contract administration, project coordination, project management, change management, sales operations, or a related field.
• Strong project management and organizational skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Experience coordinating cross functional teams and driving projects to completion.
• Proven ability to influence stakeholders and achieve results without direct authority.
• Exceptional attention to detail and commitment to accuracy.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

Preferred Qualifications

• Experience supporting government contracts or public sector bids.
• Experience in energy, fuel, logistics, transportation, or related industries.
• Familiarity with proposal management, contract administration, or project management tools.

Successful Candidates Will Be

• Highly organized and proactive.
• Strong relationship builders who collaborate effectively across teams.
• Comfortable working in a fast paced environment with competing priorities.
• Able to drive accountability and progress without formal authority.
• Resilient, adaptable, and not easily frustrated.
• Trusted partners who others enjoy working with.

Why Join World Fuel?

• Work on high visibility opportunities that directly impact company growth.
• Collaborate with leaders and subject matter experts across a global organization.
• Gain exposure to government, commercial, and industrial markets.
• Join a team where your organization, coordination, and project management skills make a measurable business impact.

If you enjoy bringing structure to complex projects, building strong partnerships, and driving results across multiple teams, we'd love to hear from you.