Scheduled Hours

37.5

Position Summary

The Compliance Associate for Intellectual Property is responsible for ensuring that Washington University meets all compliance requirements related to intellectual property (IP), particularly in connection with federal funding agencies, including NIH, as outlined in the Bayh-Dole Act. This role involves overseeing various IP-related reporting obligations, including disclosures of inventions and patents, and ensuring compliance with agreements involving the Department of Veterans Affairs, private foundations, and industry partners.

The Compliance Associate will serve as a key liaison, facilitating communication between office personnel, university investigators and departments, as well as government and private funding partners. This position plays a critical role in maintaining adherence to all regulatory and sponsorship guidelines while supporting the university’s IP management efforts.

Job Description

Federal Reporting and Government Compliance

• Collaborates with the Compliance Manager to ensure full compliance with federal Intellectual Property requirements related to all federal awards.
• The Compliance Associate will manage reporting obligations through internal platforms and external federal reporting platforms.
• Responsibilities include timely reporting of inventions, patent applications, title elections, patent extension requests, and assisting with managing system notifications and annual utilization reporting.

Invention Sponsorship Compliance

• Reviews every disclosure (invention and material) submitted to the Office of Technology Management, identifying funding sources and ensuring compliance with sponsorship agreements.
• The Compliance Associate will record and report invention disclosures to external partners.
• Participates in weekly cross-functional meetings to discuss new disclosures.

Industry and Foundation Reporting and Compliance

• Supports the Compliance Manager in obtaining, tracking and ensuring compliance with industry and foundation agreements, and related activities as needed.

Additional Responsibilities

• Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Certifications:

No specific certification is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Compliance Software, Computer Literacy, Intellectual Property, Multitasking, Need Identification, Oral Communications, Organizing, Paralegal Duties, Patent Prosecution, Teamwork, Technology Transfer, Workflow Management, Written Communication

Grade

G09

Salary Range

$45,600.00 - $75,300.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.