It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Corporate Overview 

In today’s cyber threat landscape, protection starts with people. At Proofpoint, that simple truth fuels our passion for protecting users, the data they create, and the systems they rely on from a uniquely people-centric perspective. 

And we are just as passionate about finding the right people to help us in that mission. When you join Proofpoint, you are helping to: 

·       Build and enhance our proven security platform 

·       Blend innovation and speed in a constantly evolving cloud environment 

·       Analyze new threats and offer deep insight through data-driven intel 

·       Collaborate with customers to help solve their toughest security challenges 

We are devoted to helping our customers protect their greatest assets and biggest security risk: their people. That is why we are a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner. 

 

The Role   

 

The Senior Administrative Assistant is a key member of the Human Resources team, providing high-level administrative and operational support to senior HR Leadership Team. This role is pivotal in coordinating and streamlining team operations, supporting strategic HR initiatives, and fostering an engaging team culture. The ideal candidate will possess exceptional organizational, communication, and interpersonal skills, along with the ability to handle sensitive information with discretion. 

 

Location Remote – Chicago, IL 

 

Report To Vice President, HR Business Partner-GTM 
 

Your day-to- day  

 

·       Assist in operationalizing leadership team strategies and vision, supporting annual goals, initiatives, and HR projects. 

·       Provide administrative support for VP and Director-level HR workstreams, such as People Leader Services and Business Partner Transformation, ensuring alignment with organizational objectives. 

·       Manage leadership calendars, coordinate complex scheduling, and arrange travel itineraries as needed. 

·       Actively support team culture by planning and coordinating in-person and virtual team meetings, events, and other engagement activities. 

·       Partner with HR leadership to create a cohesive, positive team environment, facilitating opportunities for collaboration and recognition. 

·       Organize, coordinate, and execute events, workshops, and off-site meetings, including logistics, materials, catering, and travel. 

·       Act as the main point of contact for all team meetings and related projects, ensuring they run smoothly and effectively. 

·       Prepare, review, and distribute correspondence, presentations, and reports for the HR leadership team, ensuring accuracy and professionalism. 

·       Maintain organized records of projects, meeting notes, and follow-up actions. 

 

 

What you bring to the team 

 

·       Bachelor’s degree or equivalent experience in a related field. 

·       Minimum of 5 years in an administrative role supporting senior executives, preferably within Human Resources. 

·       Excellent analytical, problem-solving, and decision-making skills. 

·       Strong communication and interpersonal skills, with the ability to collaborate effectively across departments. 

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

·       Strong organizational skills with the ability to manage multiple priorities. 

·       Experience supporting leadership strategy and team culture initiatives. 

·       Ability to maintain confidentiality and exercise discretion with sensitive information. 

 
 

Why Proofpoint  

Protecting people is at the heart of our award-winning lineup of cybersecurity solutions, and the people who work here are the key to our success. We are a customer-focused and driven-to-win organization with leading-edge products—and many exciting reasons to join our team. We believe in hiring the best, the brightest and cultivating a culture of collaboration and appreciation.  

 

We are a diverse, multinational company with opportunities in all functions, and leaders that welcome candidates from all walks of life. Apply today and explore your future #LifeAtProofpoint.  

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable pay and/or equity. We offer a competitive benefits package that includes flexible time off, a robust well-being program that provides for 4 global wellbeing days per year, and a 3-week work from anywhere option.

Base Pay Ranges:

SF Bay Area, New York City Metro Area:

Base Pay Range: 93,730.00 - 147,290.00 USD

California (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:

Base Pay Range: 74,550.00 - 117,150.00 USD

All other cities and states excluding those listed above:

Base Pay Range: 66,640.00 - 104,720.00 USD