Job Description

THE AGENCY

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. 

CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.

OVERVIEW

CAA Books is a fast-paced department selling publication and media rights across all languages, territories, and formats to establish and develop literary careers worldwide; we work with internationally acclaimed and bestselling authors across fiction and non-fiction.

We are looking for a new detail-oriented and efficient Assistant to Translation Agent to join our team, primarily to support one of our Agents. This Assistant will work primarily on a client list UK- and US-based talent and authors including names like Reese Witherspoon, Christian Horner, Naomi Watts, Emma Heming Willis, Jeremy Renner, Darren Aronofsky, Kevin Roose, Tamar Adler as well as many other bestselling writers of commercial non-fiction.
 

RESPONSIBILITIES

• Providing administrative support to the Agent in all areas including diary management, booking travel, scheduling meetings, and handling expenses.

• Maintaining and updating our database and other systems, including logging submissions, feedback, deals, and contact information.

• Drawing up and tracking contracts, invoicing, payments and author copies.

• Liaising with our Business Affairs and Finance departments, primary agents and clients’ teams, scouts, international co-agents and third party publishers on a daily basis.

• Reading and commenting on authors’ new material, occasionally preparing submission letters or conducting market research.

• Dealing with rights enquiries, publicity enquiries and preparing material for submissions.

• Acting as the primary point of contact for client enquiries by telephone and email.

• Liaising with the Translation Agent on day-to-day author business.

• Fielding phone calls and emails for the Translation Agent.

• Handling a high volume of publicity enquiries.

• Preparing newsletters and keeping our website up-to-date.

• Collating material and preparing guide entries for book fairs and trips, and handling all administration around them.

• Handling post, author copies, book orders.

QUALIFICATIONS/REQUIREMENTS

• Must have a keen interest to develop a career in the publishing industry, a passion for books and reading, particularly commercial non-fiction, as well as an interest in pop culture. An understanding of illustrated publishing is desirable.

• Ability to identify emerging trends within publishing and associated industries e.g. media such as podcasts, film, TV, social media and the visual arts.

• Must have proven administrative experience. Relevant previous experience within the publishing industry, either in Rights, Editorial or Marketing and Publicity is desirable.

• Strong interpersonal skills and an ability to remain composed and efficient under pressure.

• Proactive and problem-solving attitude, with an ability to effectively prioritise and work to deadlines within a fast-paced environment.

• Excellent written and verbal communication skills at all levels, with a solid understanding of confidentiality requirements around high-profile clients.

• Attention to detail.

• Ability to work off own initiative and take ownership of tasks and responsibilities.

• Must be a team player who contributes fully to the team effort and plays an integral part in the smooth running of the department.

• Tech-savvy and fully proficient in the Microsoft Office suite, including Outlook, Microsoft Word, PowerPoint, and Excel.

• Additional language skills are desirable but not essential.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.