Posted:
11/13/2025, 10:15:52 PM
Location(s):
Warsaw, Masovian Voivodeship, Poland ⋅ Masovian Voivodeship, Poland
Experience Level(s):
Senior
Field(s):
People & HR
For Linklaters Global Solutions Warsaw, we are currently recruiting for the Senior HR Administration Specialist role.
Work arrangements:
Hybrid model work: (2 days per week from the office located next to Rondo ONZ)
Contract: Employment contract
Working hours: 9:00-17:15 and 11:00-19:15
About the team
You will join Linklaters Global Solutions (LGS) as part of the People function—a strategically driven, globally connected team dedicated to supporting our firm’s talent and culture. As Senior HR Administration Specialist, you will be responsible for HR administration and people support, ensuring smooth operations and professional HR service delivery. Collaborating with business teams and legal teams worldwide, our team covers key HR processes, data quality, and employee lifecycle management.
As Senior HR Administration Specialist, you will:
• Resolve HR queries and escalating complex cases.
• Administer onboarding, employment changes, and exits.
• Process contractual and employment changes.
• Coordinate and administer family leave requests.
• Maintain accurate HR records and running audits in HR systems.
• Support annual performance and appraisal cycles.
• Implement process improvements for efficiency.
• Share knowledge and supporting colleagues during peak periods.
• Uphold compliance with employment legislation, regulatory requirements,
and HR best practice in all activities.
Apply if you:
• Have 2+ years professional experience in HR administration, ideally within a large corporate or professional services environment supporting UK or other European markets.
• Are confident using English and Polish (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization.
• Demonstrate strong administrative and organisational skills.
• Are proficient in MS Office and HR systems (e.g., Workday, ServiceNow, Neocase or similar).
• Possess excellent communication and teamwork abilities.
• Show initiative and attention to detail.
• Display commitment to continuous learning and improvement.
Linklaters is a global law firm, providing Legal Services from 30 offices in 20 countries worldwide.
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:
Private medical insurance
On-site gym and bike facilities
Group Life insurance
Firm funded worldwide personal travel insurance, for you and your family
Subsidised sport card or public transportation card
Wide range of training opportunities
What sets us apart
At Linklaters
We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments
We remain focused on talent and having the best people which will result in a diverse workforce
Having got the best people, we want them to feel included, valued and respected so they can perform at their best
We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
We invest in custom-fit career paths for our people in line with their talents and aspirations
We provide agile working solutions to meet the changing needs of our people and our business
We are committed to people first relationships based on mutual trust, respect, and appreciation
We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others
Technical Skills:
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.
Website: https://linklaters.com/
Headquarter Location: London, England, United Kingdom
Employee Count: 5001-10000
Year Founded: 1994
IPO Status: Private
Industries: Consulting ⋅ Legal