Position Title:

Registrar Specialist II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 2 years of related experience

Preferred Qualifications:

Work experience in catalog and/or curriculum in higher education

Work experience interpreting and applying complex policies 

Work experience demonstrating a strong attention to detail, independent decision-making, and managing multiple priorities and projects

Experience with Student Information Systems (SIS) such as Workday Student, Banner, or equivalent.

Experience developing reports, data loads, or training materials to support academic systems and processes.
 

Job Description:

The Registrar Specialist II plays a key role in managing and maintaining accurate course offerings and academic catalog information within the Student Information System (SIS) and Workday Student. This position provides expertise in curriculum processes, eligibility rules, catalog management, reporting, and system integrations, supporting enrollment management, student retention, and degree completion.

Primary Responsibilities:

• Coordinate and maintain course offerings in the SIS and ensure compliance with university policies.
• Review and approve course section requests, edits, and experimental course proposals.
• Develop and execute technical data loads to the SIS when applicable.
• Assist with instructor assignment of sections and verify instructor eligibility.
• Build and maintain complex eligibility rules for reserved seating, degree requirements, and Learning Communities.
• Create administrative courses for transfer credits and Advanced Placement.
• Collaborate with Classroom Scheduling Specialists and external E-Catalog vendors to maintain accurate course schedules and published catalogs.
• Facilitate university-wide E-Catalog editing processes, including role definitions and approval workflows.
• Maintain the Office of the Registrar website as it relates to curriculum and catalog management.
• Coordinate with ITS and Business Systems Analysts to resolve system, security, and business process issues.
• Develop and assist with reports to support SIS and enrollment management.
• Provide guidance and consulting to campus teams on curriculum processes and system changes.
• Develop training materials, communications, and presentations for end users working with courses and catalog processes.
• Present key curriculum configuration decisions and process demonstrations to stakeholders.
• Add and maintain programs of study and academic unit structures in Workday Student.

Level Guidelines
• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
• Responds to a broad range of inquiries and requests
• May provide training and/or direction to lower-level staff
• May lead projects of moderate scope and complexity
• Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

April 9, 2026

Posting Close Date:

April 26, 2026

Job Requisition Number:

R18963