Scheduled Hours

40

Position Summary

Provides assistance with the day-to-day financial operations of the assigned School, including overall payroll approval.

Job Description

• Enters payables and receipts into the Workday system, processing purchase orders, check requests, travel expense reports, interdepartmental orders and invoices for the Central departmental areas as well as tuition deposits and application fees. Ensures that University policy is properly applied to payments processed and that invoice information is matched to approved online departmental orders of payment requests. Coordinates with Human Resources, Payroll, Research Office, Sponsored Projects Accounting, Dean’s office, engineering administration and other areas at Danforth and Medical School in performing duties.
• Audits expense documents for accuracy and policy adherence and submits final approval.
• Assists departmental accounting and administration staff and provides backup for supervisor and various departments.
• Provides departmental assistance in response to questions and follow-up on payment issues. Fields calls and employee questions and researches these concerns for expedient answers and solutions.
• Prepares a wide range of accounting reports and researches information to support in decision-making and to interact with senior management.
• Assists in administering budgets and provides administrative support.
• Oversees biweekly and monthly payroll for the assigned School. Reviews and approves all payroll documents. Maintains employee leave records and processes quarterly leave balance reports. Establishes and maintains confidential files in Dean’s office ensuring immediate and efficient retrieval for all personnel authorized to access data.
• Manages blanket order and free balance invoice processing for the Central departmental areas, maintaining files and interacting with vendors.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort:

• Typically sitting at a desk or table

Equipment:

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting/Bookkeeping (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

We are excited to welcome a talented, motivated Department Accountant II to join the Department of Developmental Biology at Washington University in St. Louis. This is a fantastic opportunity for someone who enjoys solving problems, keeping operations running smoothly, and being a trusted resource for a busy, mission-driven team. We are looking for someone who takes pride in accuracy, loves building strong relationships, and wants a role where their work truly makes a difference every day!

In this position, you will play a central role in managing financial and administrative operations that keep the department moving. You will enter payables and receipts into the Workday system and process a wide range of transactions, including purchase orders, check requests, travel and expense reports, interdepartmental orders, and invoices for the central departmental areas, as well as deposits and application fees. You will ensure University policies are applied correctly and that invoice information is accurately matched to approved online departmental orders and payment requests.

You will also collaborate regularly with partners across Washington University, including Human Resources, Payroll, the Research Office, Sponsored Projects Accounting, and teams across both the Danforth and Medical School campuses. A key part of your work will include auditing expense documents for accuracy and policy adherence, completing final approvals, and supporting departmental accounting and administrative staff by serving as a dependable backup for your supervisor and other areas as needed.

Most importantly, you will join a highly energetic, collaborative team where you’ll have real opportunities to grow across many areas of operations within a fast-paced pre-clinical department. This role offers broad exposure to financial, payroll, and administrative workflows, and we are excited to support your growth as you take on new responsibilities and build your career. As part of Washington University in St. Louis, you will also have access to campus-wide learning, networking, and long-term opportunities across WashU.

If you are someone who is eager to contribute, ready to learn, and excited to be part of a team that cares about doing great work together, we would love to see your application.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting, Accounting Journal Entries, Accounts Payable (AP), Clerical Skills, Computer Literacy, Customer Service, Detail-Oriented, Financial Data, Following Instructions, Office Administration, Organizing, Policies & Procedures, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.