Administrative Assistant

Under general supervision and on own initiative, performs standard and advanced secretarial duties. May work for one or more individuals in support of a department, project, or contract. Assists manager with administrative responsibilities. Position requires superior administrative and organizational skills, a thorough knowledge of practices and procedures of the function, company policy and procedures. Supports a multiple departments or multiple managers.
 

Location: Bethlehem, PA

We Take Care of Our People

Paid Time Off I 401K with Employer Match and Profit Sharing I Health and Wellness Benefits I Learning and Development Opportunities I Referral Program I Competitive Pay I Recognition I Employee Stock Purchase Plan I Inclusive & Supportive Culture

Your Challenge

• Timely and accurate data entry of customer purchase order (i.e. contract) and project budget data into CW-EPD computer systems

• Document control and distribution of internal bid and proposal (B&P) and contract documents for use by project management, finance, sourcing, quality, operations, Defense Contract Management Agency (DCMA) and other customer and EPD financial auditors in accordance with established procedures

• Coordination and distribution of contracts for electronic review. Follow-up with reviewers to maintain deadlines.

• Scanning and maintenance of electronic and physical B&P and contract documents and files

• Quality control of document reviews and checklists to ensure completeness

• Preparation of recurring and ad hoc reports in Microsoft Excel from data exported out of Oracle ERP program

• Entry of data into Microsoft PowerPoint slides and graphics file to support Contracts presentations as needed

• Data entry and vendor inquiries to support proposal development, internal reporting and audit needs

What you Bring

• High School Diploma or equivalent with 0 – 2 years’ experience.

• Excellent organization skills

• Proficient with Word, Excel and PowerPoint software applications

• Oracle or similar ERP System is a plus

• Error free data entry in support of highly detailed, complex contracts

• Intermediate skill level using spreadsheet applications such as Microsoft Excel

• Demonstrated ability to manage multiple tasks and to manage deadlines

• Demonstrated meticulous attention to detail

• Excellent internal customer service capabilities

• Excellent communication skills (written and verbal)

• Work well in a team environment

• Work well with general supervision

• Must be a U.S. Citizen

Who We Are

Our Values

Environmental, Social and Governance

Curtiss-Wright Engineered Pump Division (EPD) and its predecessor companies have been providing naval and maritime technological expertise since 1847. EPD's pumps go to the heart of the systems that enable the Navy's ships and submarines to protect our nation. Today, EPD is the leading supplier of mission-critical pumps for the U.S. Navy's Ford & Nimitz Class aircraft carriers and Virginia Class submarines, as well as the Navy's next generation Columbia Class submarine. EPD also supports the entire naval fleet with various innovative pumping solutions such as composite pumps and parts, and provides complete overhaul, upgrade and field service capabilities.

For more information, please visit us at https://www.cw-ems.com/epd/default.aspx

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No unsolicited agency submittals please.  Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal.  Resumes submitted directly to any Curtiss-Wright employee or affiliate will not qualify for fee payment, and therefore become the property of Curtiss-Wright.  

Compliance Statement

This position may require exposure to export-controlled information and subject to additional security screening.  In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn. 

Curtiss-Wright values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.