Engineering a world of possibilities

Mines Administrative Processing Services has three temporary positions available to process invoices and expenses from students, staff and faculty at Mines.

The Travel and Expense Reimbursement Specialist is responsible for overseeing all aspects of employees, students and visitors expense reimbursements and report processing within Mines. This position plays a crucial role in ensuring timely and accurate processing of expenses, adhering to company policies and financial compliance.

These positions are full time and expected to last through June 30, 2025. We hope to have these positions filled by mid-November. If you are a detail-oriented, problem-solving, customer service focused person looking to grow skills in expense and reimbursement accounting, apply today!

Primary Job Duties

• Initial preparation of travel and expense reports. Exhibit knowledge of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
• Create and review spend authorization requests.
• Assist campus /card holders to reconcile their OneCard charges in Workday
• Provide a high level of customer service by answering questions, training and informing the campus community of the procedures and laws governing travel. 
• Audits the expense, receipts, and account codes to ensure correctness & university compliance and ensures proper approvals have been obtained prior to granting final approval and inputting reimbursements into the Finance System.
• Process payments at the request of the department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, and funding availability.

Minimum Qualifications

• Three (3) years of relevant experience in an occupation related to the work assigned to this position OR
• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years

Preferred Qualifications

• A bachelor’s degree and/or relevant experience in an occupation related to the work assigned equal to three (3) years
• Two or more years experience in processing expense and reimbursement reports
• Two or more years experience in higher education
• One or more years Workday experience
• One or more years experience in accounting

Salary and Benefits

$24.04 per hour

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Applicants must:

Complete an online application (personal information, demographic information, veteran status)

• Upload a resume or CV
• Upload a cover letter

Candidates must be currently authorized to work in the United States.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Mines welcomes everyone to our team; please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).

Application review will begin immediately. This posting will remain open until filled and may close without notice. For full consideration, please apply as soon as possible.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at  [email protected] or 303.273.3250 for assistance.

Successful Completion of a Background Investigation is Required for this Position.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons.  Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting