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Closing Date:
08/28/2024
Type of Position:
Clerical
Job Type:
Regular
Day Shift (United States of America)
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:
AA | Campus Life Administration
Department's Website:
Summary of Job Duties:
The Administrative Specialist III position is essential to the efficient operations of the Department of Campus Life and Student Support Services. The position acts as the lead administrative and support position for the department, which includes a 177 unit campus housing facility. The position performs a wide range of administrative functions and coordinates a variety of operational projects. This full-time position serves as the primary point of contact for UAMS campus housing services.
Qualifications:
- High school diploma plus three (3) years of administrative or hospitality experience.
- Intermediate proficiency with standard office computer programs (Microsoft Outlook, Word, Excel, Power Point).
- Excellent customer service and follow-up skills.
Preferred Qualifications:
- Associates degree or bachelor’s degree plus two (2) years of experience in project coordination, student services or hospitality management.
- Advanced proficiency with standard office computer programs (PC and mobile devices)
- Knowledge of hospitality inventory systems and/or database management
- Experience with Workday Procurement
Additional Information:
Responsibilities
- Greets and assists visitors and residents in a professional and friendly manner by projecting a positive, willing to help attitude, always.
- Serves as primary administrative support for department members and point of contact for residents seeking student services.
- Responsible for organizing and maintaining all front desk activities including assisting Guest Service Manager to ensure front desk coverage, always.
- Prepares student/guest housing packets and performs daily check-ins and check-outs.
- Performs Maestro functions including night audit and running daily occupancy reports.
- Responsible for receiving payments and following all cash handling guidelines, as outlined by UAMS processes and procedures.
- Creates, organizes, and maintains various computerized and paper files, records, and logs.
- Transfers calls to appropriate individuals, divisions, or department.
- Demonstrates positive working relationships with co-workers and management teams across campus.
- Responsible for managing vendors, procurement processes and workflows.
- Responsible for requesting and monitoring security access.
- Responsible for managing the distribution of keys, building access cards, and parking requests.
- Performs other duties, as assigned.
Salary Information:
$15 hour
Required Documents to Apply:
Resume
Special Instructions to Applicants:
Must attach a resume to be considered
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing
Frequent Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion, Standing, Talking, Walking
Occasional Physical Activity:
Crouching, Grasping, Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping
Benefits Eligible:
Yes