Job Posting Title:

Graduate School Doctoral Convocation-Student Associate

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Hiring Department:

Graduate School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

5

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 13, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Student Associate will support the Graduate School for the Doctoral Convocation ceremony. Selection based on review of on-line applications and results of personal interview. Hiring decision contingent upon applicant clearing security background check. This role requires a professional demeanor, a strong customer‑service orientation, and the ability to stand, walk, and remain active for extended periods.

Purpose

The Graduate School is hiring temporary graduate student workers to support convocation ceremonies.

Responsibilities may include but are not limited to:

• Scanning guest tickets and assisting with event entry.

• Helping manage the flow of guests, graduates, and faculty.

• Supporting graduate seating before and during the ceremony.

• Performing other duties as assigned by event supervisors.

• Hours: Friday, May 8, 6:30–10:30 AM, plus one required 1‑hour training (date TBD).

Required Qualifications

• Ability to collaborate with others and follow instructions.

Salary Range

Pay will be $250 for 5 hours of work.

Working Conditions

Must have the ability to stand, walk and remain active for extended periods.

Required Materials

• Resume-no more than 2 pages

• Applicants may use AI tools for brainstorming or proofreading, but applications that are directly copied and pasted from AI-written content will not be considered

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.