Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

08/31/2024

Type of Position:

Clinical Staff - Clinical Support

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Internal Med Business Admin

Department's Website:

Summary of Job Duties:

The Medical Services Administrator will manage the post-award activities of a portfolio of grants for the Internal Medicine Department using knowledge of grant management rules and regulations, technical expertise, excellent analytical skills, exemplary verbal, and written communication skills, as well as effective multi-tasking, prioritization and time management skills. Interacts regularly with and provides high-quality customer service to Internal Medicine Staff, the Office of Research and Sponsored Programs (ORSP), the Office of Sponsored Projects Administration Network (OSPAN), and all regulatory entities to ensure compliance. This position will work closely with the Principal Investigators (PI) and Evaluators to ensure compliance with various monitoring, policy, procedural, and financial reporting activities. The position ensures effective planning, oversight, and coordination of associated grants within Internal Medicine. This position will ensure effective coordination of the grant portfolio and monitor the progress and performance of all aspects of the assigned area of responsibility including responsive interactions with federal partners; compliance with regulatory requirements; budgetary oversight and, project reporting.

Qualifications:

• Bachelor's degree in business administration or related field plus five (5) years of business administration experience or

• Master's degree in business administration or related field plus three (3) years of business administration experience required.

Additional Information:

Responsibilities:

• Manages the day-to-day operations of the assigned portfolio of grants at the Internal Medicine level using knowledge of grant management rules and regulations, technical expertise, excellent analytical skills, and time management.  

• Interact regularly with and provide high-quality customer service to Internal Medicine staff, Principal Investigators, Office of Sponsored Projects Administration Network (OSPAN), program staff, and all regulatory entities to ensure compliance.

• Assist the program staff and principal Investigators with various compliance functions such as recipient monitoring or policy and procedure updates and preparation of periodic financial reports.

• Directly responsible for all Post Award, Financial, and reporting aspects for the Portfolio of grant accounts. Including monitoring salary allocations, meeting deadlines and revisions, interim reporting, invoicing and collecting funds, and any other aspect of grants management.  

• Must have excellent written and verbal communication skills.

• Coordinates and oversees activities of multiple award types.

• Demonstrates a high level of integrity and innovative thinking and actively contributes to the success of both UAMS and the Grants accounting office.

• Promotes and models a positive multidisciplinary collaboration and interaction with staff, internal investigators, and external grant agencies.

• Assist the Department Administrator with grants and clinical trials as they are awarded.

• Assist PI’s with tracking expenses and financial reporting.

• Works closely with the Research Core Manager and assists with core facility financial support including rate calculations, and core revenue/expense analysis, while ensuring compliance with federal and university policies.

• Develops budgets and creates fiscal controls.  

• Develops and generates financial statements, assigns/distributes fiscal responsibilities, applies fiscal controls and procedures, and conducts periodic audits of actual expenses and budget comparisons for all funding sources including grant funds, state funds, foundation funds, clinical trials, and endowments.  

• Develops, implements, and recommends changes in division policies and procedures to meet changing needs to attain division, department, and COM goals.

• Responsible for overall productivity and continuity in the provision of comprehensive services to meet Division standards.

• Develops and prepares financial, operating, and overall status reports for the Division Director, Internal Medicine, VA Administration, and Dean’s Office as requested.  

• Facilitates VA contracts and maintains communication with VA administrative offices.

• Oversees and Facilitates faculty recruitment, hiring, resolution of immigration issues and requirements, promotion/tenure processes, and performance management/evaluations under the leadership of the division directors.  

• Ensures strict adherence to all governing policies or contractual agreements related to regulatory compliance, data management and collection, and other duties directly related to the portfolio managed by this position.

• Self-monitors workloads and adherence to deadlines.

• Develops and conducts quality assurance reviews.

• Facilitates effective communication and interaction among staff, investigators, and senior leaders of UAMS and grant agencies.

• Recommends and works with team toward continual process improvement activities.

• Prepare all financial reports, including invoices for required signature and sponsor-required periodic financial status reports, and monitor, and collect all funds per award terms and conditions.

• Develops and/or maintains professional knowledge and skills by participating in continuing educational activities and professional organizations.

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Crouching, Kneeling, Lifting, Pulling, Pushing, Stooping

Occasional Physical Activity:

Balancing, Climbing, Crawling

Benefits Eligible:

Yes