Marketing Assistant  (Temporary)

At Fresenius Medical Care, we are the global leader in kidney care, committed to improving the lives of patients with chronic kidney disease. Our mission is to deliver high-quality, innovative products, services, and care across the entire healthcare journey. Guided by our vision—“Creating a future worth living. For patients. Worldwide. Every day.”—we work with purpose and compassion, supported by a global team of over 110,000 employees. 

Within our Care Enablement segment, we develop and provide life-sustaining medical products, digital health solutions, and therapies that empower clinical teams and improve patient outcomes. Our FME Reignite strategy drives transformation through innovation, efficiency, and sustainable growth. 

Our values guide how we work: 

• We Care for our patients, each other, and our communities 

• We Connect across teams and borders to deliver excellence together 

• We Commit to doing things the right way— growing with purpose and leading kidney care with integrity and innovation 

Home as one of Care Enablement’s three therapy verticals, focused on providing patients with flexible dialysis options they can perform at home—including home hemodialysis and peritoneal dialysis. The mission is to improve patient autonomy, quality of life, and clinical outcomes through innovative products, services, and support. 

The team works cross-functionally across R&D, Manufacturing, Supply Chain, Quality, Regulatory, and Commercial functions to deliver personalized home therapy solutions and expand access to care beyond traditional clinical settings. Join our passionate team and help shape healthcare worldwide! 

As a Marketing Assistant, your role will focus on executive function and operational practice is transversal in the department, working and collaborating on projects in all areas of this, getting involved with all team members creating the necessary synergy to achieve the proposed objectives. Ensure good coordination of the Marketing team giving administrative support in their internal and external activities according to needs.

Your Responsibilities: 

1. Management of internal platforms

• Administration of corporate tools for event management, speaker selection and expense management
• Monitoring the approval and validation workflow within the systems.

2. Supplier management and associated processes

• Onboarding of new suppliers, ensuring compliance with documentation requirements (in coordination with the Legal and Regulatory Compliance departments).
• Periodic renewal of suppliers on the platforms. Onboarding, updating and maintaining supplier details on internal platforms.
• Coordination with the Procurement department for the tactical validation of suppliers.
• Liaising with internal departments to ensure compliance with corporate policies.

3. Management of activities, events and expenditure

• Planning and logistical coordination of events organised by the Marketing and Sales department (meetings, training sessions, conferences, promotional activities, etc.).
• Comprehensive management of attendees: drawing up and updating lists. Sending out invitations and communications. Following up on confirmations. Coordinating registrations and attendance.
• Liaising directly with suppliers involved in events (agencies, venues, catering, technology, etc.).
• Ensuring proper operational coordination with suppliers: validating requirements and the scope of the service. Monitoring of deadlines and deliverables. Monitoring of implementation in accordance with what has been approved.
• Management of the full cycle of expense claims. Creation and management of expense portfolios:
• Requesting and consolidating quotations.
• Coordination of internal approvals.
• Recording and accounting for expenses.
• Monitoring the status of activities and budgetary control.

4. Interdepartmental relations

• Ongoing coordination with:
• Legal Department: contractual validation and compliance.
• Regulatory compliance: adherence to internal policies and regulations.
• Medical Department: validation of activities where applicable.
• Procurement: approval processes and supplier management.
• Accounts: correct allocation of expenses and financial monitoring.

5. Invoicing management and management control

• Monitoring of invoices from the Marketing Department.
• Support with the posting of expenses.
• Monitoring of variances and preparation of basic reports.

6. Auditing and compliance

• Compilation and organisation of evidence for:
• Internal audits
• Compliance audits.
• Ensuring the traceability of documentation for all processes.
• Strict compliance with internal and external regulations.

Your Profile: 

• Academic degree or equivalent diploma in relevant subject matter, e.g. business administration, marketing, communications, sales  is a plus

• At least two years in similar positions, with professional experience in a matrix environment, interacting and collaborating closely with relevant departments. Desirable to have performed similar functions to those described above in a product marketing department in health-related companies it is a plus
• Entrepreneurial and self-confident person, proactive, dynamic and decisive, with great adaptability. With collaborative attitudes, with initiative, with accountability, organized, with a transversal vision of a Hub department, Polyvalent, with capacity for anticipation and autonomy.
• Good capacity for interpersonal relationships, discretion and assertiveness.
• Good disposition for teamwork and collaboration with other departments. Organizational capacity, detail orientation and results orientation;
• Ability to work under pressure, and meet set deadlines. Alignment with company policies, customer orientation and effective commercial communication.
• Experience to operate in a matrix environment and to collaborate closely with all other relevant departments of the organization.

Our Offer For You: 

 There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have - all dedicated to your professional journey. 

• Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world 

• Individual opportunities for self-determined career planning and professional development 

• A corporate culture in which there is enough room for innovative thinking - to find the best solution together, not the quickest one 

• A large number of committed people with a wide range of skills, talents and experience 

• The benefits of a successful global corporation with the collegial culture of a medium-sized company 
• Meal/restaurant card as social benefit (profile from Monday to Friday 11€ per day)
• Optional hybrid work

There is a lot you can discover at Fresenius Medical Care, regardless in which field you are an expert and how much experience you have - all dedicated to your professional journey.

"In accordance with Organic Law 3/2007, of 22 March, FME has set itself the objective of promoting the effective application of the principle of equality between men and women, avoiding any type of labour discrimination based on sex, thus guaranteeing the same opportunities for entry. Likewise, we promote diversity, rejecting any type of discrimination for reasons of race, sex, functional diversity, religion, sexual orientation, sexual identity, or any other personal or social condition, and we are committed to building an inclusive and enriching environment"