When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have experience supporting executives? Are you known for keeping pace and remaining flexible when business priorities change? Are you a creator and maintainer of processes and schedules… known for organizing and critical thinking?  Are you confident interacting with all levels of management? If you’re nodding your head, then this position might be right for you.

Vizient Inc. is seeking an Administrative Specialist to provide support to executives within our Spend Management business unit. At Vizient, our support professionals are highly respected and as an organization, we are committed to our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development, and professional growth.

Summary:

In this role, you will serve as the Administrative Specialist within Spend Management to Senior Leaders. The team is fast-paced and focused on the success of the customer. You will support all aspects of their daily routine to maximize efficiency and impact on our customers.

You will serve as a key point of contact between the leadership team as well as internal and external executive audiences. You will provide superior customer service while maintaining cooperative working relationships and be accountable for challenging and complex assignments that require tact, confidentiality, problem-solving, independent judgment and action.

You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives and fostering a professional working environment within the company leading with Vizient’s values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful.

Responsibilities:

• Calendar and Schedule Management: Proactively manage the day-to-day activities of the Executives, by resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
• Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams or Zoom. Seek out context to assimilate information and provide strategic support.
• Travel Arrangements & Expense Reporting: Manage travel arrangements, ensuring obligations are strategically prioritized and aligned with Vizient’s travel policies. Prepare, reconcile, and submit expense reports in a timely fashion, for the Executives and their leadership team to align with Vizient’s expense policies.
• Communications, Correspondence Materials: Assist Executives with materials: prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), presentations, and other materials.
• Meeting Facilitation: Collaborate with team leaders to plan, and participate in team meetings, including preparing materials, and agendas, taking notes, and following up on action items based on Executives' requirements.
• Efficiency Enhancement: Optimize day-to-day operations for Executives and self, seeking to increase efficiency, and organization. Deliver a high level of support by proactively establishing processes, timelines, networks, and workflows that support the team leaders’ priorities and initiatives.
• Employee Engagement: Support leadership in coordinating employee engagement activities within the department and the enterprise Administrative Services team. Partner with Business Unit Administrative Managers on onboarding activities for the team.
• Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted advisor to the Executives. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the Enterprise.
• Other / Special Projects: Provide project-based support to assigned Business Unit or area by managing and prioritizing tasks along with participating in special projects. Operate with complete discretion and serve as a trusted sounding board to the Executives.

Qualifications:

• Relevant degree preferred.
• 2 or more years of relevant experience in a corporate environment as an administrative support role required.
• Strong project management skills to balance multiple priorities with attention to detail required.
• Proficiency in Microsoft Program Suite. Workday and Concur, preferred.
• Sharp written and verbal communication skills.
• Professional, can-do attitude, approach, and presence.
• Strong organization skills and detail orientation with strong self-direction and results-driven.
• Willingness to travel
• The ideal candidate will join us in a hybrid workplace model (3 days in office)  at our corporate office in Irving, TX.

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Estimated Hiring Range:

At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $45,100.00 to $76,500.00.

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer:   Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.