People are drawn to Guilford College for a number of reasons, including the College’s Core Values of community, diversity, equality, excellence, integrity, justice, and stewardship.

Working at Guilford provides you with a rewarding opportunity to impact the developing lives of students from a range of diverse backgrounds. Guilford attracts those who are seeking a professional challenge and career advancement. It also attracts those who want to enjoy a beautiful campus and location in the dynamic city of Greensboro, North Carolina.

Guilford College offers a wide range of benefits for full-time regular employees, including 13 paid holidays, tuition remission, health insurance, telemedicine, life insurance, short-term and long-term disability, a retirement plan, and optional dental and vision insurance. In addition, employment at the College provides employees with access to numerous discounts for products, services, and attractions.

Position Summary

POSITION TITLE: Accounts Payable Specialist

STATUS: Full-time, 12-month position

DEPARTMENT: Controller’s Office

Position Summary:

We are seeking a highly motivated and driven individual to join our team in the role of Accounts Payable Specialist.  As an employer, we value individuals who possess a strong sense of ownership, are self-driven, and demonstrate a genuine enthusiasm for the work they do.  This position requires an individual with strong client relationship skills, who is very organized, has meticulous attention to detail, and strives to deliver an excellent client experience.

Candidate Profile: 

• Excellent communication skills are vital for this role. You must articulate your ideas effectively, both verbally and in writing. Prompt responsiveness and communication with your clients and peers are critical to the success of this role.
• You take ownership of your work and approach it with a sense of responsibility, urgency, and accountability. You are someone who thrives on taking initiative, setting goals, and driving accurate and timely payment to successful completion.
• You are self-motivated and possess a strong work ethic with rigorous attention to detail.
• You are capable of working independently, managing your time effectively with multiple clients, and delivering high-quality results even in the face of challenges. Your ability to prioritize tasks and meet deadlines will be critical to your success in this role.
• We believe that enthusiasm is contagious and can drive positive change. We are looking for a candidate who genuinely enjoys delivering an exceptional customer experience, has a passion for accounts payable, and brings energy and excitement to their team and customers.
• You must be an analytical thinker with a passion for numbers.
• You approach challenges positively, proactively seek solutions, and adapt quickly to changing circumstances.

Essential Duties and Responsibilities

•  Performs complex clerical processes and transactions, including verifying the accuracy of invoices submitted for payment, obtaining necessary signatures/authorizations, applying and reconciling payments within the company's general ledger accounts, executing the set-up of payments of purchase orders, and maintaining master data in multiple systems, including vendor records.
• Accurately enters all relevant invoice information. Interacts with vendors, responds to inquiries and maintains vendor accounts in the Accounts Payable system(s); updates existing vendor information as needed.
• Audits travel and out-of-pocket expenses and processes reimbursements to faculty and staff.  Responsible for reviewing travel credit card transactions to ensure compliance with policies and procedures.
• Provides knowledgeable advice and assistance to internal and external customers or vendors regarding more complex issues, making necessary corrections or escalating, as necessary.   Assisting with training and communicating with all levels of the organization regarding established policies and procedures.
• Responsible for weekly settlement run to pay approved payment requests, purchases against POs, travel and expense reimbursements timely and accurately. 
• Prepares analysis of accounts, as required. Compiles financial, accounting, or auditing reports and supporting documentation. Assists in monthly closings and journal entries.
• Performs internal control functions by ensuring that payments are being made for valid business purposes in the correct amount to the correct vendor or independent contractor.
• Possesses a comprehensive knowledge of the Accounts Payable processes from procurement-to-payment cycle as a whole. Applies federal, state, and college policies, procedures, and regulations. Provides feedback on ways to improve processes and assists in documenting internal best practices.
• Responsible for the preparation of the required 1099 tax returns, including review of related vendor system information, supporting documentation, and ensures data is accurate and formatted appropriately for electronic filing to IRS and state.
• Assist with annual audit preparation and inquiries from auditors
• Perform other duties as assigned.

Minimum Qualifications :

•  Associate Degree in Business or related field
•  Must have a minimum of 3 years of accounts payable experience
•  Prior Accounting, Accounts Payable, Excel, and Gmail Mail Experience

Preferred Qualifications:

• Proficient in Microsoft Office 365 Excel, including pivot tables and VLOOKUPs
• Excellent analytical and problem-solving skills with high attention to detail.
• Work experience in a higher education setting is desirable
• Experience with IRS Form 1099.
• Experience with North Carolina Sales Tax & Withholding regulations.
• Workday Accounts Payable Experience 

Guilford College does not discriminate on the basis of sex/gender, race, color, creed, religion, national origin, sexual orientation, gender identity, disability, genetic information, military status, veteran status, or any other protected category under applicable local, state or federal law, ordinance or regulation. See our full Statement of Non-Discrimination.