Provides administrative support Digital Product department,  directly operating under direct senior leadership.  Ideal candidate will possess:

• Microsoft Application Proficiency
• Capacity to make sound judgments and maintain productivity when faced with ambiguous scenarios, minimizing risks and optimizing outcomes.
• Understands established goals, how to plan and align behaviors to drive business outcomes
• Relationship Management and Interpersonal Skills
• High Organization Skills
• Situational adaptability
• Demonstrates resourcefulness

Responsibilities

1.  Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.

2.  Schedules meetings, coordinates location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.

3.  Orders and inventories department office supplies as needed. Monitors expenditures.

4.  Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.

5.  Maintains calendar for department.

6.  Follows established procedures and guidelines, with limited opportunity to exercise independent judgement.

7.  Participates in special projects and performs other duties as assigned.

Qualifications

• Minimum of two years administrative or secretarial experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or Secretarial School degree preferred.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Our commitment to diversity, equity, and inclusion

Vanguard’s commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse—one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.

Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress—from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.

Together, we’re on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care—for our clients, our communities, and each other.    

Vanguard’s DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.