Together we fight for everyone’s opportunity for a better financial future.

We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future.  We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action.  We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Apply Now

Get to Know the Opportunity:

The Department Coordinator will provide a high level of support and coordination to the Fixed Income business management team and the Head of Investments and CIO, Fixed Income. The role will support ongoing ad hoc projects and business initiatives such as planning meetings, tracking deliverables, and preparing reports and meeting materials, as well as a balance of more experienced level administrative work. The Department Coordinator's role is multifaceted and offers a dynamic entry point into the investment industry and exposure to senior leadership.

The Contributions You'll Make:

This role is suited for individuals who aspire to grow within the industry, providing a unique opportunity to engage in high-level administrative and strategic tasks that are integral to the business's success. This is an ideal position for an ambitious candidate who is comfortable working in a fast-paced environment, looking to make a significant impact, and interested in gaining valuable experience in the investment management industry.

• Utilize and adapt to new technologies and software to enhance efficiency and productivity.
• Deliver on-site support by acting as team lead for space planning, maintaining office supplies, coordination of requests and on-site meetings and events on behalf of Fixed Income business management.
• Provide effective verbal and oral communications across all levels of the organization and across business units.
• Prepare and distribute meeting materials for the Head of Investments and CIO, Fixed Income, as needed, using tools such as PowerPoint and excel.
• Ability to travel as needed to support the Head of Investments and CIO, Fixed Income as needed.
• Review and process invoices for approval and payment.
• Initiate and/or assist in the organization and planning of special projects or events as assigned.
• Assist in the coordination and scheduling of calendars for the Head of Investments and CIO, Fixed Income and Head of Business Management, to include travel expense management.
• Provide administrative support, as needed, and assist with on-site client meetings, material preparation, and agendas.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Minimum Knowledge & Experience:

• Bachelor’s degree OR similar work experience of at least 5 years in administrative support.
• Must feel comfortable working in a fast-paced environment, juggle multiple tasks, and work within deadlines.
• Proactive, detail-oriented, assertive, and capable of managing high-pressure situations.
• Strong skills in oral and written communication with the ability to communicate effectively and professionally with senior leadership.
• Highly collaborative and able to work effectively with multiple stakeholders.
• Excellent judgment and discretion required in handling confidential information.
• Strong proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Adobe professional, Concur.
• Excellent organizational skills with attention to detail and demonstrated ability to work independently and exercise sound judgment.
• Excellent Teamwork and interpersonal skills are required.
• Strong skills in oral and written communication.

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Compensation Pay Disclosure:

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long-term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.